Hub Staff Who Can Help

For the current list of task assignments, please refer to the list on the Financial Services Area homepage.

Additional Hub Staff Information

Who Does What in the Hub and Alphabetical Listing of Hub Staff

UW - Business Services Purchasing Links

• Home page: https://businessservices.wisc.edu/purchasing/
• How to make a purchase guide: https://businessservices.wisc.edu/purchasing/how-to-make-a-purchase/

Who You Can Purchase From (Vendors)

Overview

The UW has a number of purchasing rules based on commodity:

¹Pcard Purchase Limits

• Purchase must be under $5,000.
• You can NOT split the transaction up to meet this requirement. That is considered serialized purchasing.

²Contract Vendors

• You can purchased from eligible vendors via the current UW or State of Wisconsin purchasing contracts.
  • https://businessservices.wisc.edu/purchasing/contracts/ (use search all contracts)
• You must check the two ineligible vendors list to make sure the vendor is still valid:
  • https://businessservices.wisc.edu/purchasing/how-to-make-a-purchase/how-to-buy-a-product/#buy-products

³Three-vendor Quote (aka Simplified Bid Process)

• Use only for purchases from $5,000 - $50,000.
• Item or service must not be available through ShopUW or through a contract vendor.
• You must justify going around the formal bidding process by completing this form:
  • https://businessservices.wisc.edu/documents/non-competitive-purchasing-request/

Additional Information:  https://businessservices.wisc.edu/purchasing/simplified-bid-process/

⁴ Printing - Includes Quick Copy/Duplicating and Photocopying 

• You can't purchase any printing service over $49.99 from an outside vendor.
• All printing jobs over $49.99 must be purchased from one of these two internal vendors:
  • DoIT's Digital Printing & Publishing Services (formerly DoIT Printing) 
  • University Marketing (formerly University Communications)
• Campus copy centers should be used for duplicating jobs whenever possible:
  • Chemistry Fast Copy Center
  • Letters and Sciences (L&S) Copy Center

Additional information:  https://businessservices.wisc.edu/documents/how-to-purchase-a-printing-or-copying-job/

Tax Exemption

• Most purchases for UW are tax exempt.
• UW Tax exempt certificate:  https://businessservices.wisc.edu/documents/sales-tax-exempt-certificate/
• Some states do not accept this. For those states, please make a note on the tracking form why purchase was not tax exempt.  If tax over $25 is incurred on a purchase that should have been tax exempt, please document your attempt to obtain a tax refund and submit to your Site Manager.