IRB Insider

Education and Social/Behavioral Science Institutional Review Board (ED/SBS IRB) Newsletter, IRB Insider / Volume 7, Issue 4, May 2019

Updates to IRB Guidance and KnowledgeBase documents

As of January 21, 2019 the updated Common Rule regulations went into effect.  Information about how these changes may affect your research and other implementation details have been updated on our website.  These updates include revisions to existing IRB Guidance as well as addition of new guidance regarding Exemptions and how the European Union General Data Protection Regulation (GDPR) affects research at UW.  We strongly encourage researchers to review this information and contact the ED/SBS IRB Office with any questions. 

Workshops and Outreach Sessions

The ED/SBS IRB office offers workshops throughout the year that are open to all faculty, staff and students.  The following workshops are planned for Fall 2019 semester (dates and times to be determined):
  • IRB Meet & Greet
    This event offers the chance for students, faculty, and staff to become more familiar with the ED/SBS IRB office and staff.
  • An Introduction to the IRB
    This session offers an overview of the IRB process and procedures.
  • How to Avoid Delays in the IRB Approval Process
    This session will address the most frequent errors seen by the IRB Staff when reviewing protocol submissions and how to avoid them.
  • Consent Considerations
    This session will review, in detail, each of the consent processes that may be used when conducting research.
For more information about these workshops and to register, check in on the IRB Workshops & Outreach page of our website.

Our office can also plan an outreach session tailored to your needs!  An IRB staff member would be happy to come to a department meeting, research methods class, or hold a brown bag session to help faculty, students, and other researchers learn more about the process.  We can also address specific topics such as international research, research on campus, qualitative research, research with minors, research involving social media or other new technologies, and more.  To schedule an outreach event, please contact a member of the IRB Staff.  

Open for business year-round!

The ED/SBS IRB office operates all 12 months of the year; we do not close down for the summer!  Researchers are welcome to email, call, schedule an individual appointment, or stop in our office during drop-in hours (see below for more details).

Plan ahead for Fall 2019 Research Projects

Planning on doing research starting at the beginning of Fall Semester 2019?  Come talk to a member of the IRB Staff as soon as possible about your project to ensure you are prepared and have enough time to get it approved before the end of summer!  We have year-round drop-in hours twice a week (see below) or you can contact us to make an appointment outside of drop-ins.


After several delays to the implementation of the revised Common Rule, the updated regulations went into effect on January 21, 2019. In preparation for the revised Common Rule, campus policy was revised to allow the IRBs to implement most of the provisions within the revised Common Rule for studies that are not FDA-regulated or were not federally funded. As of January 21, 2019 we can extend these policies to federally supported research that ARE NOT FDA-regulated. ARROW was updated to reflect some of the new provisions that went into effect with the revised Common Rule. Information about how these changes may affect your research and other implementation details are being maintained and updated on our website. We strongly encourage researchers to review this information and contact the ED/SBS IRB Office with any questions. 

REMINDER: Single IRB (sIRB) Mandate and New sIRB Application

Per the revised Common Rule, sIRB review will be required for all non-exempt federally supported multi-site studies as of January 19, 2020. The NIH sIRB policy went into effect in January of 2018. To account for the sIRB mandate, ARROW has been updated to add a new sIRB application. In order to use the sIRB application, the following must hold true:   
  • Involve three or more external sites for which UW-Madison will serve as the reviewing IRB;
  • Qualify for expedited or convened (full) IRB review; AND
  • Have a separate, standalone protocol that will be uploaded in the application.
Further information about the sIRB application and process can be found hereIf you have questions about any of these changes, please contact our office. 

Have questions?  The ED/SBS IRB Staff are here to help!

Whether you have questions about a specific protocol, have general questions, or need help getting started, there are many ways to contact the ED/SBS IRB office.
  • For questions regarding a specific protocol, contact the assigned Staff Reviewer.  Instructions for identifying the Staff Reviewer are located here.
  • Drop-in hours are every Wednesday from 2:00-3:00 p.m. and Thursday from 10:00-11:00 a.m.  The IRB staff are located on the 3rd floor of Lathrop Hall (take the west elevator or stairs).
  • IRB staff have 12-month appointments and are available for meetings/consults year-round.  Individual appointments can be scheduled throughout the week.  Contact an IRB staff member to schedule an appointment.  Contact information is available here.
  • For questions about ARROW, email
  • To schedule an Outreach Session for your class, department, or group to learn more about the IRB, visit the IRB Workshops & Outreach page of our website.
  • The ED/SBS IRB Office KnowledgeBase is a great resource for researchers and includes FAQs, guidance documents, information for new researchers, and much more!

Keywords:newsletter, news, updates, insider, IRB insider   Doc ID:91265
Owner:Laura C.Group:Education and Social/Behavioral Science IRB
Created:2019-04-23 15:27 CDTUpdated:2019-06-25 13:47 CDT
Sites:Education and Social/Behavioral Science IRB
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