Printing (Windows) - Adding a Copy Code for a Canon Copier

Follow these steps to enter a Department ID, or copy code, into printer preferences for a Canon copier.
  1. Open Settings.
  2. In the navigation pane on the left, select Bluetooth & devices.
  3. Click Printers & scanners.
  4. Select the copier from the list of connected printers.

    If you do not see the copier in your list of printers, see Printing (Windows) - Mapping a Departmental Printer for steps to connect.

  5. Click Printing properties.
  6. Go to the Device Settings tab.
  7. Under "Other Settings", click the Settings... button (not the Settings(W)... button) below "Department ID Management".
  8. Enter your copy code into the "Department ID" field. In most cases, you should leave the "PIN" blank.
  9. Uncheck the Confirm Department ID/PIN When Printing box.
  10. Click OK then OK again.

Consider sending a print job to the copier to test that you can print without being prompted for a code.

If you'd like to use secure print, follow the steps in Printing (Windows) - Configuring Secure Print on a Canon Copier to configure that feature.



Keywords:
department ID user number printer copier mfp mfd 
Doc ID:
123533
Owned by:
David H. in L&S ITS - Technical Support
Created:
2023-01-23
Updated:
2026-01-15
Sites:
L&S ITS - Technical Support