Room Scheduling

All active faculty and staff have permission to schedule the calendars for SJMC spaces in Vilas Hall.

All meeting/class/lab rooms controlled by the SJMC are set up in Office 365. Faculty and staff are able to schedule the rooms by inviting them to meetings. These directions use the Outlook website as an example, but the process is nearly identical in the Outlook application, and very similar in Apple Calendar.

To reserve a room create a new meeting in Outlook and invite the room you want. You can add the room in the invite attendees section (highlighted in green in the image below), or in the location field (highlighted in red in the image below). Outlook will not allow you to schedule a room if it is already scheduled and will help you find an open time.

Scheduling screenshot

New event window

The following rooms are available to schedule.

Note the similar naming convention. Start typing one of these room names in the attendee/location field and the room should auto complete in the list.


Keywords:
schedule room calendar sjmc 
Doc ID:
135079
Owned by:
Sterling A. in School of Journalism & Mass Communication
Created:
2024-01-29
Updated:
2024-01-29
Sites:
School of Journalism & Mass Communication