Accessing Zoom login: https://it.wisc.edu/services/web-conferencing-zoom/ 

In the UW Madison Zoom webclient sign in, you can configure your account, schedule meetings, access recordings, add a profile picture, and view your personal room information. Please note: You need to have the latest updated Zoom app for the fullest and best functionality. Additionally, all participants must have the latest version of the Zoom app for fullest and best functionality. https://kb.wisc.edu/zoom/105271 If you already have the Zoom app, you may need to uninstall and reinstall the app to get the latest version.

Zoom App Settings

In the Zoom App Settings, you can adjust a variety of preferences based on how you'd like to view and function within Zoom. You can also test your Video and Audio in the settings, as well as adjust your backgrounds and apply a filter if you so choose. 

Scheduling Zoom Meetings (App)

When using the device downloaded app, scheduling meetings will look like this: 

And you can find advanced options, where you can assign alternate hosts. An alternate host can start a scheduled meeting, and can have other functionalities should you (as the host) need to leave the meeting:

Once your Zoom meeting is scheduled, you can find it on the “dashboard” of your Zoom app, where you can copy your invitation to paste into an email, Canvas, or another communication tool: 

Scheduling a Zoom Meeting (Webclient)

Once you login to your webclient at: https://it.wisc.edu/services/web-conferencing-zoom/ you will be taken to your main Zoom dashboard, where you can schedule meetings:

The scheduling features are the same as in the app:

Starting a Meeting (app)

When opening the desktop app, your app dashboard will prompt you to start any upcoming meetings that you are the host of with the Start button: 

You can also edit any of your scheduled meeting features in the desktop app prior to starting the meeting: 

Starting a Meeting (Webclient)

In the webclient, you will need to place your cursor over the meeting you would like to start in order for the Start button to appear. This same area is where you can also edit your scheduled meeting or delete your scheduled meeting: 

Once your meeting has started…

You will notice you have a control panel at the bottom of your screen that will help you with facilitating your meeting: 

Participants

Pressing on the “Participants” button will open a panel on the right side of your screen that will allow you to see all participants of your meeting, whether they are muted or not, or if they are sharing their camera or not. You also have further options in the participant panel, as the host, to assign co-hosts:

When you move your cursor over a participant’s name, you will get a “More” button which can provide you with a variety of functions. Keep in mind that if you give another participant “Host” capabilities, you will need to ask for those back if you need further host features in Zoom. Assigning a person as co-host can help with some, but limited functionalities to help facilitate your meeting: 

Chat

The chat features allows you to send and receive messages to all participants in the main meeting room. You can also send messages to individual participants as well. The chat feature lives below the participants panel, and must be manually turned on from the “Chat” button in the screen tool bar (see above). More information about Chat will be discussed later as it relates to usage in Breakout Rooms: 

You can also limit or prohibit chat features from the dropdown menu:

Breakouts

As a host, you have the full functionality to establish Breakout rooms in your Zoom meeting. This is a great feature if you want the participants to engage in small group sessions. To create breakout rooms, you need to click on the “Breakout Rooms” button at the bottom of the screen. The following pop-up window will appear, where you can set the parameters for how many breakout rooms you will have, and whether you will assign the participants or not. For ease of use, it is often best to communicate to participants ahead of time which room you would like them to join, and then select the “Let participants choose room” option before creating the breakout rooms: 

Once you have created your Breakout Rooms, you can adjust some of the settings of how the Breakouts will function. If you want students to be able to move freely between Breakout Rooms, you can adjust that setting in the gear before opening the rooms to participants. There are a few different features you can use here, including automatically closing the Breakout Rooms after a specific time: 

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