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ICTR OnCore Training Opportunities

UW ICTR requires training for users to gain access to OnCore, our centralized clinical research management software. This document explains how to obtain access and describes training required for the system.

General Training Information

OnCore staff offer several training sessions, each covering a different part of the system. Every six weeks, a full round of these training schedules is provided over the course of 2 weeks. These training sessions are open to all current users and all prospective new users. For a description of each session and the next scheduled training, please see below.

Access for New Users

It is requested that all new staff complete the OnCore New User Access Request Form before the training. This will allow OnCore staff to initiate the approval process, track the new staff member's training progress, and recommend the appropriate sessions based on their usage requirements. The new user access form can be found here: Request Access to ICTR OnCore.

Schedule of Training Sessions

Below are descriptions of training sessions. Please review these session offerings at the links below and use the link provided for each course to register via the OHRD website. If you have urgent need for training on one or more parts of OnCore are unable to attend these sessions, or have any questions regarding which course you should register for please email the ICTR OnCore support staff at

Protocol Coordinator / Regulatory Training Upcoming Session(s) Time Link to Register
This training covers basic protocol setup in OnCore, including inputting general information about the protocol, participating institutions, and staff.

This session also covers submitting, documenting and tracking required regulatory information in OnCore; specifically, IRB/DMC reviews and protocol staff HSP/HIPAA certifications.  

Learn the steps needed to move a new protocol through SMPH Review and Study Registration process to Open the Protocol to Accrual. 
Wed, Oct 9, 2019

Tue, Nov 12, 2019
9:00 AM - 12:00 PM

9:00 AM - 12:00 PM
Enroll in 10/09 session

Enroll in 11/12 session

Financial Coordinator Training Upcoming Session(s) Time Link to Register
This combined session covers the creation of the protocol calendar (specification) in OnCore, including the schedule of visits and procedures conducted at those visits.

Learn how to use the Financials Console to configure financial parameters, identifying cost centers, and standard of care vs. research procedures. Also learn how to use OnCore to prospectively create or verify a research study budget.
Thu, Oct 10, 2019

Wed, Nov 13, 2019
9:00 AM - 12:30 PM

9:00 AM - 12:30 PM
Enroll in 10/10 session

Enroll in 11/13 session

Study Coordinator Training Upcoming Session(s) Time Link to Register
This session covers registering subjects, scheduling and documenting visits, verifying procedures conducted, and submitting billing slips to ensure correct billing of research procedures.  Wed, Oct 16, 2019

Tue, Nov 19, 2019
9:00 AM - 12:00 PM

12:00 PM - 3:00 PM
Enroll in 10/16 session

Enroll in 11/19 session

Invoicing & Milestones Training Upcoming Session(s) Time Link to Register
This optional session covers all the configuration needed to use OnCore for invoicing external sponsors, including the automatic generation of invoiceable charges based on subject visits, and the use of OnCore for tracking payments and reconciling the research budget. Tue, Oct 15, 2019

Wed, Nov 20, 2019
12:00 PM - 2:00 PM

12:00 PM - 2:00 PM
Enroll in 10/15 session

Enroll in 11/20 session

Questions or Clarifications Needed Regarding ICTR OnCore Training

Please OnCore: Contact ICTR OnCore Support for more information.

Below is a listing of future training dates.

January 2020 Training

Class Date Time
Protocol Coordinator & Regulatory Training    Wednesday, Jan 8     9:00am - 12:00pm  
Financial Coordinator  Thursday, Jan 9     9:00am - 12:30pm  
Study Coordinator Training  Wednesday, Jan 15     9:00am - 12:00pm  
Invoice Training  Friday, Jan 17    12:00pm - 2:00pm  

Keywords:oncore training study coordinator events budget protocol clinical research financial regulatory   Doc ID:14814
Owner:Ilsa G.Group:School of Medicine and Public Health
Created:2010-08-08 19:00 CDTUpdated:2019-10-11 11:37 CDT
Sites:Institute for Clinical and Translational Research, School of Medicine and Public Health
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