Acuity One45 - Phase 2 Adding Preceptors to Child Courses

1. In the upper left-hand side, click the drop down menu, then scroll and select the correct year and then Location-Child Course/Specialty rotation. 
   
   
   
   
2. Then, click Schedules on the top menu, then click Rotation Schedule on the blue menu on the left-hand side.
   
   
   
3. Students who have rotations scheduled within the specialty/child course will appear with their rotations. Rotations are on a week-by-week basis. This is the lowest level of granularity within Acuity One45.
4. To add a preceptor, to a student’s rotation, click on the rotation.
   
   
   
5. After clicking a pop-up window will appear.
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7. The first box of the pop-up box will state:
   "Rotation is locked”
   “If you need to remove this rotation you will need to contact the administrator for [name of rotation]”. This is to prevent any scheduling of rotations at the Location-Child Course level. Rotation scheduling should only happen at the Parent Course – Location environment level.
   
   
   
8. The second box in the pop-up window is where preceptors for the specialty/child course rotations can be added.
9. To add a preceptor, click the Add preceptor link.
   
10. After clicking the add preceptor link, the Attach preceptor to block window will pop up.
    
    
    
11. Preceptors can be added using the following options:
    • My Faculty: Includes faculty in alphabetical order who are evaluators for the specific location, then child course/specialty. Clicking ALL at the top of the alphabetical list will provide one alphabetical list of the faculty who are evaluators for the specific location, then child course/specialty.
    • All Faculty: Includes all Faculty who are included in Phase 2 in alphabetical order.
    • All Residents: Includes all residents who are included in Phase 2 in alphabetical order.
    • Search: The search box at the bottom of the Attach preceptor to block window allows users to type partial to full last name of a preceptor or resident to find the evaluator from the list of all Phase 2 faculty. Type the partial or full last name into the search box, then click go. The faculty/residents who match the typed name will appear.
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12. Once the desired faculty/resident has been located, click on their name. Clicking on their name will add them to the third box of the Attach Preceptor to block pop-up window. Multiple faculty/residents can be assigned to a one-week block. To add additional faculty/residents, search for them using the method described above, then click their name.
    
    
    
13. When all preceptors/residents have been added, click OK on the right-bottom of the pop-up window.

For questions and support, please email: AcuityONE45Support@med.wisc.edu.