Acuity One45 - Administrative Curriculum Schedule Overview
This document outlines the curriculum schedule overview for administrators within Acuity One45 at SMPH.
Viewing the Schedule
Click the Schedules tab and click on Management Tool. Your curriculum schedule opens in a new window. 
Your schedule is organized into portfolios that appear as folders. Each portfolio relates to a year in the program. Within each portfolio, the courses that the students are taking for the academic year are listed. To see the courses within a portfolio, click on the small arrow next to the portfolio. Your courses appear as boxes beneath the portfolio.
Courses in One45 are broken down into sessions and sections. The sessions are used for multiple components of a course (i.e. lectures and labs). To view the sessions within a course, click on the arrow next to the course. These sessions can be broken down further into sections. Each section refers to a specific event which you can schedule the time, date and room number. You are able to view the sections by clicking on the arrow next to the session. Your students will be able to access this information from their eDossier account.
Editing Sessions
To add a new session:
- Click on the course that you would like to add the session to. The line will highlight in yellow and a pencil will appear to the left. Click on the pencil and you will see a blue drop down menu. Click on + sessions.
- A window will appear on the right hand side of your screen. Fill in the session name and an activity type (i.e. lab, exam, lecture). If your activity is not listed, you are able to create a new activity. After you have entered the information, click Submit.
- You are able to add more than one session at a time by clicking on the add 1 line or add multiple option under the activity.
- Once you have entered your sessions, you are able to select how you would like the sessions sorted. By default, your sessions are sorted by date. To change how your sessions are sorted, click on the appropriate course line. The line will highlight in yellow and a pencil will appear. Click on the pencil and you will see a blue drop down menu. At the top of the menu, you are able to select how you would like your sessions sorted.
To delete an existing session:
- You can only delete a session if all sub-levels (sections) have already been deleted. Note: If packages have been sent from the session, you will not be able to delete it.
- Click on the session you want to delete. The line will highlight in yellow and a pencil will appear. Click on the pencil and you will see a blue drop down menu. If you are able to delete the session, you can click delete, and confirm you want to delete by clicking Yes.
- If you do not see the delete button, there is either a section underneath this session, or packages have been sent out from this session or there are grade sheets attached and it cannot be deleted.
Editing Sections
To add a new section:
- Click on the session that you would like to add the section to. The line will highlight in yellow and a pencil will appear. Click on the pencil and you will see a blue drop down. Click on + sections.
- A window will appear on the right hand side of your screen. You will have two options: Individual Sections (i.e. guest speakers or exams) or Weekly Sections (reoccurring events such as lectures).
- For individual sections, fill in the information on the time, date, room and you also have the ability to name the section. If your room is not on the dropdown menu, you have the ability to create a new room. You are also able to add your learners at this time. After you have entered the information, click SUBMIT.
- For weekly sections, select the days of the week that the section takes place. You will also want to enter the dates that the course will occur. You are also able to add people at this time by clicking plus icon next to the role. After you have entered the information, click SUBMIT.
To Bulk Add Sections: Copy Last Row
- If you need to create a lot of sections that share information regarding date and time, you can use the Copy Last Row function.
- First, follow the steps to Add a new section. Complete the fields in the section with the correct information. Then, click Copy Last Row located above the SUBMIT button on the bottom/last section.
- Once you click the Copy Last Row link, a new window will pop up. Select the number of new sections you want and then click ADD.
- New Sections will be added with the same information. The different will be the title. Acuity One45 automatically adds and underscore and number.
Example:
Original Title: “Confidentiality CBL”
Added Section Title: “Confidentiality CBL_2”
Note: You may use this function several times. If you need to add more than 20 new rows, you may repeat the Add Blank Row function. Each time you use this function, and underscore and number will be added to the title (e.g., “Confidentiality CBL_20_1”)
To Bulk Add Sections: Add Copied Rows Per Group
- If a session/event needs multiple sessions with similar time/date information, but needs different groups assigned to each section, you can use the Add Copied Rows Per Group function.
- First follow the steps in To Bulk Add Sections: Copy Last Row.
- Once your information is filled out, click Copy Last Row. This will bring up a new window. Select the radio button in front of Add Copied Rows Per Group. A menu for the student groups will automatically pop up.
- Next, select the group Family. This will populate the Groups box to the right. Then, from the group box on the top, double click to add the groups to the Groups box in the lower-left hand side. To remove a group from the lower group box, simply double click the group name.
- IMPORTANT: If there is a specific order you want your groups to be listed within the sections, they must be selected in that order. Once you have your groups selected, click the ADD button. This will bring you back to the sections screen, where the new sections will be listed with the associated student group.
- New Sections will be added with the same information. The different will be the title. Acuity One45 automatically adds and underscore and number.
Example:
Original Title: “Confidentiality CBL”
Added Section Title: “Confidentiality CBL_2”
Note: You may use this function several times. If you need to add more than 20 new rows, you may repeat the Add Blank Row function. Each time you use this function, and underscore and number will be added to the title (e.g., “Confidentiality CBL_20_1”)
To delete an existing session:
- If packages have been sent from the section, you will not be able to delete it.
- Click on the section you want to delete. The line will highlight in yellow and a pencil will appear. Click on the pencil and you will see a blue drop down menu. If you are able to delete the section, you can click DELETE, and confirm you want to delete by clicking Yes.
- If you do not see the delete button, most likely a package has been sent out from this section before or there is a grade sheet or sheets connected and it cannot be deleted.
Adding People to Sections
People are added to the curriculum schedule in order to see the curriculum calendar, gain access to the curriculum explorer or in order to set up an evaluation process. Additionally, you have the ability to generate a Facilitator Report on the faculty associated with your curriculum.
- Click the Schedules tab. Click on Management Tool. Your curriculum schedule will open in a new window.
- You are able to add people to a course while you are adding a new section. Click on the pencil and you will see a blue drop down menu. Click on + SECTIONS. Click the plus icon next to the role (i.e. learners, facilitators, administrators).
Adding Individuals
- You are able to add people individually or by groups that you have made. To add an individual, search for the individual by the first few letters of their last name in the search box.
- Once you have found the person that you would like to enter in the box on the right hand side of your screen, click on the name so that the name moves to the individuals box.
- Select their role in the drop down menu in the bottom right hand corner and click Add.
- The people that you have added will appear under their role in the system (i.e. learners, facilitators, administrators). If you would like to remove an individual, click on the "-" next to their name.
Adding Groups
- If you would like to add a group of individuals to a section, you will want to click on the family that the group was made in. The groups within the family will appear in the Groups box. If you double click on the group, the group will appear in the Groups box in the bottom left. You will want to select the role of the individuals that you are entering in the drop down menu in the bottom right hand corner and click Add.
- The group that you have added will appear under their role in the system (i.e. learners, facilitators, administrators). If you would like to remove them, click on the next to the group name.
Adding at Course Level
- In some cases, courses are not entered in a lecture by lecture basis (down to the section level). In these instances, you will want to add people at course level. Click on the course that you would like to add the people to. The line will highlight in yellow and a pencil will appear. Click on the pencil and you will see a blue drop down menu. Click on tools.
- Click People and then click add under the tab of the role (i.e. learners, facilitators, administrators) you would like to add. You are able to add individuals or groups (see above).
Student Groups
You are able to make groups of students for quick addition of them to your curriculum. By creating student groups, you are able to schedule learners into your curriculum in bulk. You are able to add and/or remove learners in one centralized location rather than updating each moment individually.
Making a New Student Group
- Click on the Schedules tab, then click on Student Groups. You will first want to create a family. Enter the family name, abbreviation and grad year into the text boxes below the Group Families box. Click on Create.
- Once the family has been created you will want to click on the family so that your pencil appears on the right hand side. This indicates that you are working in this group. You will now make your groups. You will need to put in a name and abbreviation in the text boxes below the Groups box. Click on Create.
- Now you will want to add individuals to the group. Click on the names of the individuals that you would like to add under Pick Learners. You can select multiple learners by clicking on the Ctrl key. Click on Add.
- By default, the individuals that appear in the box are of the grad year that you selected when making the family, if you would like to search for individuals outside of that year, use the search box to the left of the box or click 'all' under 'Pick learners'.
Deleting Students and Student Groups:
- To remove a single student from the group, click on the student in the “People in group:” section, and a popup will prompt confirmation to remove the student.
- Clear the students in the group by clicking empty. Select the group and click on the ‘delete’ icon. If you want to delete a family, select the family and click on the ‘delete’ icon.
Rooms/Locations
- Click Schedules. Click Management Tool. Your curriculum schedule will open in a new window. Click Manage Buildings.
- Here you can see all of the room options listed under the building they are in. *Note: rooms will show up as “building room” (e.g. HSLC 3320). To add a new room, find the building it is in and click add room. Enter the title of the room and click save.
- To add a new building, lick on add building. Create a name and abbreviation (e.g. Health Sciences Learning Center (HSLC)) and click save.
Calendar View
Navigating the Administrative Calendar
- To access the Schedule of Classes Administrative Calendar, click Schedules on the top menu, then the appropriate calendar in the menu on the left side of the screen. You will be brought to the calendar at present date.
- You can use the "<<" and ">>" buttons on the upper right hand side to advance or backtrack in one week segments. Use the "today", "day", "week", and "month" buttons to change the view of the calendar. This can help navigate forwards and backwards over longer periods of time.
- You can also use the Jump button to open a drop down menu. You will then be navigated to the selection date from the drop down menu. If you are currently using a "day" or "week" calendar view and use the Jump button, the calendar will automatically switch to a whole month calendar view. Note: Once you use the Jump button, if you want to navigate to a week and/or individual day DO NOT use the navigation buttons on the upper right hand side. They will bring you back to today’s date with the selected “week” or “day” view. Instead, click on the day, or a day of the week, you are interested in viewing.
- If there are overlapping courses and/or events, you will see a "schedule filter" box appear. Checking and unchecking the courses will change the calendar view to display only the items that are checked.
- This calendar shows events at the session level. To see section level details, click on the event. Once you have clicked on the session, details about all the sections (including instructor and location) will appear.
- Both the session information on the calendar, and the detailed pop up window provide hyperlinks to further information. Clicking on these links will open a new tab to the correlated information:
- Course Deatils
- <Session Name> Details
- Today's Details
- Clicking on Course Details link will open a new tab with information about the entire course in which the session is part of.
- Clicking on the <Session Name> Details link will open a new tab with information about the entire session including sections connected to the session with various days/times/locations.
- Clicking on the Today's Details link will take you to details about the sections Note: For multiple section events, it will defer to the last section information. For example, clicking Today's Details here then navigates to Vanessa Rein's section.
Manage Calendar Feeds
The 'Manage Calendar Feeds' tab allows you to integrate your AcuityOne45 calendar with other calendaring applications (like Google and Outlook). First, click on Generate Subscription URLs and you will see a set of URLs. Do NOT share these URLs, as it will give other people access to your calendar. To integrate with other applications, follow the setup instructions beneath the URLs or use the application-specific instructions below.
Specific Application and Device Instructions
- Apple devices
- Android devices
- Google Calendar
- Microsoft Outlook (desktop application)
- Outlook.com (web application)
Questions & Support
For questions and support, please email: AcuityONE45Support@med.wisc.edu.