Collecting Analytics Solution deliverables

Completing data integrations between Analytics & various applications

Addressing eval question ID – tracking same question across multiple evals

Understand various reporting functions in program solution

Explore and determine if student service surveys & sign ups can be built within Acuity

Pilot Phase 2 student absence requests to be initiated and tracked in Acuity

Phase 2 Student courses and rotations scheduled in Acuity

Clinical skills assessments & evaluations completed in Acuity

Acuity resources engaged to guide evaluation of Acuity Analytics value

Optimization review of Phase 2 build

2024 Q1 Analytics Roadmap approved by Data Domain Management Council (DDMC) and published

Phase 2 rotation lotteries built and released to students in Acuity

Faculty and course evaluations conducted from Acuity

MEO, Department and Regional coordinators trained for Phase 2 

Phase 2 courses built and mapped in Acuity

Build Phase 2 sandbox (acute care) for testing

Developed user roles & permission for Phase 2 faculty and staff

Set up Spring Phase 1 courses (schedules, mapping, evaluations)

Discussions with Rutgers, et.al that have add/drop functionality workarounds

ELO assessment, including evaluation process

Ensure integration between schedules and lecture caption auto-recording

Create administrative courses for non-curricular events

Build/review I&D and M&M schedules & curriculum mapping

Create accounts for Med Ed/Student Services users

Develop onboarding plans for faculty and staff

Build and test evaluations

Create workflow for new user requests

Coordinators reviewed ALL details of schedules to ensure no errors in rooms/facilitators

Manage enrollment across Oasis & Acuity

Onboard faculty/staff

Create workflows for SPARC decisions that impact student attendance/enrollment

Research token or other authentication approach for state-wide locations

Establish best practices for adding new users and deleting old users

Continued work on Analytics set up

Create KBs for common processes

Create JIRA ticket(s) for requests

Built/reviewed PPP/BiB schedules & curriculum mapping

Imported PPP/BiB ELOs

Created consistent naming convention for courses/rooms

Obtained consensus on utilizing gradebook vs analytics functionality

Reviewed inventory sources for grading details, created visual workflow

Collected phase 2 sandbox deliverables

Created work-around to identify/label students by level (e.g. M1, M2)

Identified alternative solution for announcements/notices

Identified process for adding course credits into Acuity

Determined students can be assigned to mentors for tracking purposes (yet to be implemented) 

Identified how to catalog courses by department

Identified issue related to confidentiality marker for student accounts and developed a work around (yet to be implemented) 

Completed Form Builder training

Completed SSO integration

Created access roles based on responsibilities

Addressed VPN and firewall restrictions