Acuity One45 - Managing Phase 3 Absence Requests

This document describes how to manage absence requests within the Acuity One45 system.

Acuity ONE45 Logo

The MEO service account will receive and email notification that there is a task to complete in Acuity. This means that a student has initiated an absence proposal. You can also view all outstanding absence requests by logging into the Absence Approver.

Approve/Acknowledge/Deny Requests

To respond to a student's absence request:

Log your account in Acuity One45.
You will see all the outstanding requests on the ToDo page.
In the contributor column, a checked box indicates that the student has completed the proposal. If the box is unchecked, then the student has initiated the proposal, but has not completed it. Please do not approve absences until the box is checked with a green check mark.
Click on the student's name to launch the approval form.
When you launch the form, you will first see the student's completed form. You can scroll through to review the information, then the form you fill out will be on the same page just below the student's form.
Once you submit this form, it will be removed from the Absence Approver ToDo page.

Viewing Absence Request Timestamps

To view a time stamp for a specific request follow the directions below:

After going to the correct environment, click "Sendouts" on the top menu. Then, click "Custom Search on the left blue menu.
If the specific student is known, click on the text box containing "Person (pick)". The "as Evaluator" and/or "as Targets" should remain unchecked.

This will open a new window to search and select the specific individual.
Go to the "Form" row and select "Absence Proposal"
If the date in which the absence request was made is known, the dates may also be adjusted.
1. To adjust the dates, click on the calendar icon.
2. A calendar will appear to allow a date selection to be made.
Click "Search for Forms"
A new tab will open with the search results according to the selections made in the search parameters.
After the correct absence proposal has been identified, click the paw print on the right hand of the screen.
A new window will appear with metadata about the form. At the bottom of the window will be a secondary box titled "History of this form..."
The student's name as well as the date and time of submission will be listed.