Expense Type Definition

Travel-related expenses for faculty and fellow candidates, including airfare, transportation, lodging, and individual meals.

Related Resource: Recruitment Candidate Hosted Business Meals

Expense Account

Account name: Candidate Interview Expense

Account code: 591400

Parameters

Allowable Employee Types:

• • Non-employee candidates, specifically those applying for the following positions:
    • Dually employed faculty
    • PhD faculty
    • Fellows - Clinical Departments

Please reference the Clinician Faculty Recruitment Budget Guidelines. 

To help reduce costs, use UWH Tax Exempt Form when possible.

Documentation Requirements

Interview itinerary

Paid itemized receipts (airfare, transportation, means, lodging, etc.)

If submitting a one-time payment request:

• • UWH One-Time Payment Request Form
  • W-9 Form

Methods of Payment (select an option below)

Individual meals and ground transportation should be processed through a one-time payment request. Other recruitment candidate travel and individual meal expenses can be paid via:

Corp Card

One-Time Payment

References

Policies

• • 1.14 UWH Travel and Other Expense Reimbursement Policy

Guidelines

• • Clinician Faculty Recruitment Budget Guidelines
  • How to reconcile your UWH corporate card via US Bank
  • How to reconcile your UWH corporate card via Oracle
  • Purchase Tool Guide

Forms

• • UWH One-Time Payment Request Form
  • UWH Supplier Request
  • UWH S-211 (Tax Exemption Form)
  • W-9 Form