UW Refund of Expenses
Definition 
This reference guide delineates the process to record and allocate funding to a worktag when a check/ACH is received for a refund. Examples include, but are not limited to: an employee reimburses the UW-Madison for a non-compliant purchasing card purchase, a vendor refund from a purchase, etc.
Related Reference Guide(s): UW Accounting Journals, UW One-Time Receipts, UW Unclaimed Deposit Process
Who
Department/Unit Initiators
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- Cash Sale Payment Specialist
- Cost Center Accounting Specialist
Department/Unit Approvers
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- Gift Manager
- Grant Manager
- Program Manager
- Project Manager
Obtaining Access
If you need any security roles to complete this process, discuss with your next level leader. If approved, reach out to your department/unit’s Workday Role-Based Access Requester.
To check your security role access set up prior to Workday:
- Click on the Employee Lookup tab in Tableau.
- Enter your name in the legal name field (last name, first name).
To find your department/unit’s Workday Role-Based Access Requester:
- Go to your Workday profile and click "Job” in the left navigation menu.
- Click “Support Roles” in the top header.
- In the Assignable Role column, scroll to find the Role-Based Access Requester.
Training
- Workday for Finance: Customer Accounts
- Workday for Finance: Introduction to Financial Accounting Journals
Prerequisites
How
SMPH Workday Guidance
Core Workday Job Aids
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- N/A
Related Workday Job Aids
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- N/A
Related Reports
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- SMPH Fiscal Master Report Inventory (Excel) – Filter the Category column to show Worktag Reporting and/or ARBI.
Questions
For help with content questions or technical issues, please visit the ATP in SMPH – How to Get Help section. It includes instructions for submitting tickets and connecting with SMPH subject matter experts or technical support teams.