UW Contract Signatures

Only individuals in Purchasing Services at UW–Madison are authorized to sign contracts with external vendors on behalf of the University.

• If paying with a purchasing card (<$5,000), staff must attach the contract, agreement, or lease requiring signatures to the requisition, indicate $1 for the amount, and note in Memo that no purchase order is necessary. Purchasing will review and sign, attach it to the requisition and send back to the Req Validator with a comment that it has been signed. The Req Validator should then cancel the requisition after downloading the signed document.
• If paying with a purchase order, the contract, agreement, or lease requiring signatures should be submitted as an attachment as part of the normal requisition process. It will be signed by Purchasing and attached to the issued Purchase Order.

(NOTE: Internal UW–Madison vendor contracts may be signed by appropriate designated department staff.)

• UW-3053 Signatory Authority (agreements/contracts)
• UW-3067 Entertainers/Speakers/Instructors and Consultant Contracts