UW Accounting Adjustments
Definition 
This reference guide shows how to create a non-salary journal entry revision in Workday to correct ledger accounts, revenue or spend categories, or worktags of an approved transaction.
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- Accounting adjustments in Workday does not allow for split funding of the original expense nor for a partial adjustment of the original expense amount
- Accounting adjustments can only be performed on one paid Supplier Invoice, Supplier Invoice Adjustment, Expense Report, and Procurement Card transactions at a time
- Spend category can only be adjusted on supplier invoices; it cannot be adjusted on expense report lines
- There is a direct link back to the original expense transaction
Related Reference Guide: UW Accounting Journals
Who
Department/Unit Initiators
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- Cost Center Accounting Specialist
Department/Unit Approvers
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- Grant Manager
- Gift Manager
- Program Manager
- Project Manager
- Cost Center Manager
*There are other initiator and approver roles at the campus level listed within the Create Accounting Adjustment Workday job aid.
Obtaining Access
If you need any security roles to complete this process, discuss with your next level leader. If approved, reach out to your department/unit’s Workday Role-Based Access Requester.
To check your current security role access:
- Click on the Employee Lookup tab in Tableau.
- Enter your name in the legal name field.
To find your department/unit’s Workday Role-Based Access Requester:
- Go to your Workday profile and click "Job” in the left navigation menu.
- Click “Support Roles” in the top header.
- In the Assignable Role column, scroll to find the Role-Based Access Requester.
See the How section for Workday job aids on reconciling card expenses for someone else.
Training
Prerequisites
How
SMPH Workday Pre-Transaction Process
Core Workday Job-Aids
Related Workday Job-Aids
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- N/A
Questions
Reach out to your applicable Dean’s Office Financial Management & Reporting Team member