Clinical, administrative and other departments create their budget for the UWMF Med School Transfer (MST) as part of the annual UWH budget process, which is completed in advance of each fiscal year. Information on creating this budget is communicated to clinical departments by the UWH Practice Plan Administration during the budget season and communicated to the admin and other units by SMPH Fiscal Affairs.

These expenses are initially paid by departments through fund FD0621 at SMPH and then reimbursed by UWH via the monthly MST process. After month-end close, departments bill UWH/UWMF for reimbursement of the applicable expenses from the prior month.

Because this process involves transferring funds from UWMF to UW–Madison to reimburse clinical departments for expenses on the MST drivers, the UWH operating budget and operating statements reflect this activity as an expense.

If you need any security roles to complete this process, discuss with your next level leader. If approved, reach out to your department/unit’s Workday Role-Based Access Requester.  

To find your department/unit’s Workday Role-Based Access Requester:  

1. Go to your Workday profile and click "Job” in the left navigation menu.
2. Click “Support Roles” in the top header. 
3. In the Assignable Role column, scroll to find the Role-Based Access Requester.