Pre-College/Minor Unpaid Appointment Process

This process is specifically for the individualized experiences of minors in SMPH labs and offices. This process is managed by the SMPH Human Resources Operations Coordinators (HR Ops).

Overview

This process is specifically for the individualized experiences of minors in SMPH labs and offices. If you have an organized group activity (fieldtrip, science camp, etc.), contact the Office of Youth Protection for more details on how to coordinate. This process is managed by the SMPH Human Resources Operations Coordinators (HR Ops).

Faculty and Department Staff may request an educational experience for a minor in their laboratory or office. To acknowledge and account for minors in these spaces, SMPH HR Ops work with Faculty and Department Staff to meet requirements and execute the appropriate appointment type.

Requests should be received no less than 30 days from the projected start date to allow for completion of all required tasks for the faculty, staff, and minor. Remote experiences are acceptable.

The two appointment types are:

  • Pre-College Intern: used when the minor has responsibilities or observing in the lab or office and is not receiving credit from UW-Madison.
  • Pre-College Student for Credit POI: used when the minor has responsibilities in the lab or office and is receiving credit from UW-Madison.

Credit is defined as UW-Madison credit and therefore the minor is considered as an undergraduate student participating in the lab. If enrolled in Integrated Sciences 299 and considered a special student by the university, the Student for Credit POI will work for tracking purposes.

Participants in programs such as the Summer Research Internship (SRI) Program or the Early College Access Program, or another similar program approved by the Office of Youth Protection, will not need an appointment for tracking. Their office will manage the requirements of faculty and staff involved with the experience. No special access or appointments should be needed. If special access is required, proceed with the Student for Credit POI with a working title of 'Pre-College Student for Credit'.

Patient Contact Responsibilities: Minors are not prohibited from direct contact with patients or human research subjects under UW Policy and Wisconsin State Law. Employee Health Services (EHS) and the Office of Youth Protection (OYP) strongly recommend that a minor employee not have contact with patients that have an infectious disease that is transmissible through proximity or casual contact. EHS and OYP state, "contact with healthy research subjects drawn from the general population or patients with non-infectious/non-transmissible conditions (e.g. cancer, asthma, diabetes) are not a concern."

UW Health Access: Individuals must be 18 years of age or older to obtain access to UW Health systems. If the person is 17 years or younger, UW Health will not allow system access. 

Questions regarding unique situations or to review UW-Madison policies, contact the Office of Youth Protective Services or visit Youth Protection - UW-Madison Policy Library and Minors in Research Laboratories - UW-Madison Policy Library.

Process

 



Keywords:
minor, youth safety, minors in labs, volunteer, pre-college intern, student for credit, POI, person of interest, zero dollar, $0 
Doc ID:
124367
Owned by:
Kate Y. in SMPH Human Resources
Created:
2023-02-24
Updated:
2024-09-30
Sites:
SMPH Human Resources