Payroll and Benefits Cutover
Data Audits
Audits of payroll related data will begin in March and run through June. The HR team will be working with departments to ensure all data within HRS and ancillary systems is correct in order to ensure a smooth transition to Workday.
In June, employees, time approvers, managers, and HR will experience a number of hard deadlines related to payroll. It is imperative that employees and department staff understand and adhere to these deadlines to ensure payroll processes accurately and on time.
Timeline
Employee and Approver Timeline
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Monday June 16 |
Last day to submit addl pays to SMPH Compensation for the 6B (June 15-June 28) |
Departments, HRBP |
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Thursday June 26 4:30 PM |
Last day employees can enter or modify time entry in HRS for O6B (June 15 - June 28). |
EE |
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Friday June 27 |
Last day to submit paper forms to OHR for W4 or Direct Deposit for 06B and to move into Workday. |
EE, Payroll |
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Friday June 27 12:00 PM |
Last day supervisors can enter or modify time entry in HRS for 06B (June 15 - June 28) |
Supervisor, Approvers |
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Saturday June 28 |
All Time off from 07/01/2024-06/28/2025 needs to be entered an approved. Time off entry with a date of 06/29/2025 and after will not convert to Workday. Standby, On Call, ACAHW will need to be entered into Workday. |
EE, Supervisors, Approvers |
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June 29-July 5 11:59 PM |
|
EE, Supervisor |
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Monday July 7 |
Workday opens for all employees and can enter time you did not track in HRS back to June 29 |
EE, Supervisor |
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Monday July 14 |
Last day to enter and edit a timesheet for 07A (June 29 - July 12) in Workday |
EE, Supervisor, Payroll |
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Thursday July 17 |
First payroll complete in Workday for 07A |
Workday |
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Thursday July 24 |
First pay date in Workday for 07A |
Workday |
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April 2026 |
Last day active employees can access their W2’s and Earning Statements in HRS |
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