Topics Map > Business Office > Purchasing Information
Business Office - Purchasing Information
Payment methods and procedures for various types of purchases. Please ask the Business Office if you have any questions.
Various payment methods are available to use for purchases less than $5,000. Please see the Business Office - Payment Methods for Less than \$5000.00 page to determine which method is appropriate for your needs.
If your purchase is $5,000 or more, see the Purchasing Table below for requirements.
Tax exempt Status: Purchases made while conducting official UW–Madison business may be exempt from payment of tax depending on their location and the circumstances of the purchase. Any personal use of university’s tax exempt status is prohibited and is grounds for discipline. Please use the Tax Exempt Certificate when making business-related purchases in WI, or stop by the SoHE Business Office for a Wallet Tax Exempt Card. The University may deny reimbursement to individuals for sales tax expenses.
|Category|| Purchasing Information||Payment Method/Procedure|
|Office/Classroom Supplies|| || |
|Computers, laptops, printers, technology, software|
|Memberships||Annual membership fees to professional associations are allowable at annual increments. (not allowable on GPR (Fund 101) funding unless a justification is provided as to how the membership benefits the school and students)|
|Subscriptions||Subscriptions are allowable at annual increments. (not allowable on GPR (Fund 101) funding unless a justification is provided as to how the membership benefits the school and students)|
|Gift Cards for Prizes or Awards|
(for IRB-related research participant payments see Business Office - Research Participant Payments)
|Services less than $5,000 provided by an individual (non-employee)|
|Goods or services less than $5000 provided by a business/vendor||Pay with purchasing card if possible.|
Direct Payment (DP) provide the following to either Susan Kitts or Jane Rolfsmeyerin the Business Office:
|Goods or services, $5,000-$49,999|
Once a vendor is selected, a requisition must be created using the Requisition Wizard in ShopUW+
|Sole Source Procurement between $5,000 to $24,999: Goods or non-academic services.||Non-Competitive Purchase Request Form, will need the following information:||Create a requisition using the Requisition Wizard in ShopUW+|
|Sole Source Procurement between $5,000 to $24,999 for Academic Services, defined as providers directly serving the University’s mission of academic instruction or research. This does not include sub-awards for grants.||Purchase of Services Justification Form AND Contract Details Form will need the following information:||Create a requisition using the Requisition Wizard in ShopUW+|
|Sole Source Procurement over $25,000.||Sole source procurements over $25,000 require approval from the State of Wisconsin Governor’s Office.||Contact Natalie Feggestad in the SoHE Business Office for assistance.|