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Business Office - Payment Methods for Less than $5000.00

Methods and procedures to make payments for less than $5000.00.


Payments to a company or organization. Required information to be sent to Susan Kitts or Jane Rolfsmeyer:

  • Invoice from the vendor (must show description of services rendered with dates)
  • W9 if U.S. business (completed form by company or organization)
  • Funding string to charge


Payment to an individual required information to be sent to Susan Kitts or Jane Rolfsmeyer:

  • Full Name (last, first, initial)
  • W9 if U.S. citizen or U.S. resident alien (completed form by individual)
  • Funding string to charge
  • Mailing address for check if different than W9 Address
  • Dates of service
  • Purpose of payment – description of services rendered
  • Amount to pay



A Visa card issued by US Bank, assigned to a specific UW employee and tied to University funding. The card is intended for low-dollar best judgment purchases that are to be paid directly by the University. Contact Michael Kukula for more information to obtain a P-card, or contact p-card holders Susan Kitts or Jane Rolfsmeyer to make a purchase.


A US Bank personal-liability Visa corporate travel card issued to UW employees for travel and business-related expenses while in travel status. All charges are ultimately the responsibility of the individual cardholder. Reimbursable expenses are claimed via e‑Reimbursement/GET and may be paid directly to US Bank, by the University, on behalf of the cardholder. For more information about My Corporate Card and to apply, please visit Division of Business Services Corporate Card information.

Keywords:less than $5000.00, business office template, direct payment, payments to individuals, report, purchasing card, pcard, p-card, corporate card   Doc ID:104503
Owner:Jane R.Group:School of Human Ecology
Created:2020-07-30 11:10 CDTUpdated:2020-10-06 10:42 CDT
Sites:School of Human Ecology
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