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Probationary Faculty Resources

This page provides resources for probationary faculty members and mentoring and oversight committees.

Policies & Resources

SoHE Policies

Procedures for the Guidance and Evaluation of Probationary Faculty Members

Faculty Critical Review Process

UW-Madison Policies and Resources

Individual Division Selection

Tenure Glossary and FAQ

Preparing for Tenure

Tenure Workshops

Tenure Clock Extensions

Sample tenure dossiers are available for review in the Secretary of the Faculty Office. Please contact Michaela Aust to request access. 

Tenure Process and Timelines

Per the Administration & Governance - Procedures for the Guidance and Evaluation of Probationary Faculty Members, a Mentoring and Oversight Committee may make a recommendation for tenure or termination at any time during the probationary period, but must do so no later than during the mandatory tenure review year. Once it has been determined that a faculty member will go up for tenure, administrative staff will meet with the Mentoring and Oversight Committee chair and the candidate to discuss the tenure dossier process. Probationary faculty are encouraged, but not required, to update their Box folder with their latest publications, awards and other available documents as they move through the probationary period.

Tenure dossiers will be reviewed by the SoHE Executive Faculty and the respective Divisional Committee. Please view the Social Sciences and Arts & Humanities Division tabs below for more information about the timeline. 

Once a tenure dossier has been submitted to the appropriate Divisional Committee meeting, the committee will assign members to completely review the entire dossier. Following the Divisional Committee meeting, a recommendation will be provided to the SoHE dean. In order to give the dean an adequate amount of time to review the recommendation from the Divisional Committee, we generally request 48 hours for a response. All tenure decisions require final approval by the University of Wisconsin System Board of Regents. 

Preparing Your Dossier

All documents should be uploaded to your Box folder. Follow along with the appropriate divisional dossier checklist to know which folder documents should be placed it.

*Tip: If you are updating an existing document, you can upload a new version of the document rather than a separate new document. Click on the 3 dots icon next to the file size and select "Upload New Version".

Below are examples of materials shared with external reviewers:

Social Sciences Division Arts & Humanities Division
  • Updated CV
  • 3 - 4 representative publications
  • Research statement
  • Teaching statement
  • Example syllabus
  • Updated CV
  • Representative Publications (research articles or entire book or manuscript)
  • Research Statement/Statement of Practice
  • Example syllabus or other teaching materials
  • Work Samples, if applicable

Social Sciences Division

Social Science Divisional Committee homepage

Tenure Checklist

Tenure Guidelines 2023-2024

Downloadable SoHE Templates for Social Sciences Tenure Cases

*Tip: We highly recommend keeping your impact factors up to date as they Social Sciences Division requests the impact factor for the year of publication.

Social Sciences Divisional Committee Meeting Timeline - 2023-2024

SoHE Materials Due SoHE Executive Faculty Meeting Divisional Materials Due (at noon)

Divisional Committee Meeting

N/A N/A August 16

September 13

N/A N/A September 13

October 11

September 8 September 18 October 11

November 8

October 6 October 16 November 9

December 6

November 10 November 20 December 6

January 17

December 8 December 18 January 17

February 7

January 19 January 29 February 7

March 6
This is the final deadline for promotion cases that have time remaining on the tenure clock beyond the spring semester

February 9 February 19 March 6

April 10
This is the final deadline for 6th-year promotion cases

March 1 March 11 April 10

May 8
No promotion cases can be submitted for this date

Arts & Humanities Division

Arts & Humanities Divisional Committee homepage

Tenure Checklist

Tenure Guidelines 2023-2024

Arts & Humanities Divisional Committee Meeting Timeline - 2023-2024

SoHE Materials Due SoHE Executive Faculty Meeting Divisional Materials Due (at noon)

Divisional Committee Meeting

N/A N/A August 17

September 14

N/A N/A September 14

October 12

September 8 September 18 October 12

November 9

October 6 October 16 November 9

December 7

November 10 November 20 December 7

January 18

December 8 December 18 January 18

February 8

January 19 January 29 February 8

March 7
This is the final deadline for promotion cases that have time remaining on the tenure clock beyond the spring semester

February 9 February 19 March 7

April 11
This is the final deadline for 6th-year promotion cases

March 1 March 11 April 11

May 9
No promotion cases can be submitted for this date

Academic Staff Contacts

Administrative staff are here to help throughout your probationary period. 

Michelle Hamilton
Office 4199D

Abby Putnam
Office: 4187



KeywordsProbationary faculty, tenure, divisional committee, oversight, pfar, tenure clock extension,   Doc ID129962
OwnerAbby P.GroupSchool of Human Ecology
Created2023-07-26 09:31:08Updated2023-09-12 08:48:19
SitesSchool of Human Ecology
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