DIRECT PAYMENTS

Payments to a company or organization. Required information to be sent to the Business Office. 

• Invoice from the vendor (must show description of services rendered with dates)
  • Sample invoices can be found here: Invoice-Word format  |  Invoice-PDF format
• Vendor's email address. The vendor will be sent an invitation from supplierfile@bussvc.wisc.edu to complete their Supplier Profile with central campus so that payments can be made to them.
• While no longer required, if you receive a W9 if U.S. business (completed form by company or organization), please send this completed, sensitive document to our Business Office secure cloudfax at businessfax@sohe.wisc.edu or 608-716-2609
• Funding string to charge
• Purpose of payment – description of services rendered (elaborate on what is provided in the invoice)
• Additional documentation may be required upon request

PAYMENTS TO INDIVIDUALS (Non Employee)

Payment to an individual required information to be sent to the Business Office. 

• Full Name (last, first, initial)
• Individual's email address. The individual will be sent an invitation from supplierfile@bussvc.wisc.edu to complete their Supplier Profile with central campus so that payments can be made to them.
• While no longer required, if you receive a W9 if U.S. citizen or U.S. resident alien (completed form by individual), please send this completed, sensitive document to our Business Office secure cloudfax at businessfax@sohe.wisc.edu or 608-716-2609.
• Funding string to charge
• Dates of service
• Purpose of payment – description of services rendered
• Amount to pay
• Additional documentation may be required upon request

UW PURCHASING CARD (P-Card)

A Visa card issued by US Bank, assigned to a specific UW employee and tied to University funding. The card is intended for low-dollar best judgment purchases that are to be paid directly by the University. For questions or more information on how to apply for a P-card, contact Rich Ray or contact a P-card holder in the Business Office to make a purchase.

UW CORPORATE CARD

A US Bank personal-liability Visa corporate travel card issued to UW employees for travel and business-related expenses while in travel status. All charges are ultimately the responsibility of the individual cardholder. Reimbursable expenses are claimed via e‑Reimbursement/GET and may be paid directly to US Bank, by the University, on behalf of the cardholder. For more information about My Corporate Card and to apply, please visit Division of Business Services Corporate Card information.