Below are frequently asked questions related to research, proposals and grant awards, and related topics.
Who has proposal submission authority at UW-Madison? Can a faculty member submit his or her own proposal directly? Research and Sponsored Programs (RSP) is the only campus entity authorized to submit extramural research proposals on behalf of UW employees. Faculty may only submit extramural proposals once approved for submission by RSP.
I plan to be a Co-Investigator on a proposal being submitted by another institution. What do I need for that type of collaboration? Any UW faculty member who will commit effort or receive funds for work done on a project that is being submitted by another institution needs to process what are known as Subaward proposal documents through regular campus review and approval channels, prior to the lead site submitting the proposal. At a minimum, this includes:
- Institutional Letter of Intent (LOI). This is a letter signed by an authorized official at RSP, indicating the budget and scope of work under UW-Madison's Subaward has institutional approval
- Budget and Budget Justification. The budget details, in the sponsor's required format, must be reviewed and approved by SoHE and RSP prior to being incorporated into the lead site's budget
- Scope of Work. A brief but detailed description of the work to be performed at UW-Madison.
How does SoHE handle course buyouts when a faculty member will need to devote a significant amount of time for research? Before considering a course buyout, the faculty member should discuss that option with their Department Chair to be sure a course buyout can be accommodated. With the Chair's approval the faculty member should budget 20% annual or academic salary for one course, plus associated fringe benefits. The SoHE research administrator can help with the budget calculations.
How much does it cost to hire a Project Assistant? This varies but in general, a Project Assistant (PA) hired at 50% for 12 months will require $25,056 salary + $4,059 fringe (16.2%) + $12,000 tuition remission = $41,116.
What is effort reporting and why is it important? Effort reporting is the means by which researchers account for the time spent doing work on research projects. University policy is that effort must be reported and certified for all individuals who receive salary support from a sponsored project or who expend committed effort on a sponsored project regardless of receiving salary support from the sponsor.
I was given a confidentiality agreement by a collaborator and was asked to sign it. Am I allowed to sign it? No, not if the work governed by the agreement relates to your institutional responsibilities. RSP must sign contracts or agreements related to research or similar activities of UW employees. Contact Sarah Marcotte for assistance with having the agreement reviewed and signed by RSP.