EXPENSE REPORTS - Last day to submit is June 9th, 2025 = Department cut-off date is June 1, 2025

• After this date, no expense report submissions are allowed
• You will need to submit your reports on or after 7/7/2025 in Workday
• Keep in mind the 90 day window to submit an expense report from the last date of your expense or travel

FINANCIAL TRANSACTIONS - Last day for normal transactions in SFS is June 17th, 2025 = Department cut-off date is June 10, 2025

• This includes all purchasing cardholders using their cards and reconciling. All p-card transactions need to be reconciled by the cardholder and approved by Desi Gargano on/before then
• This includes all ShopUW cart orders
• Enough notice has been given to the entire department about purchases. Be mindful for financial and admin staff who have higher workloads, last minute requests may not be accepted

NEW SUPPLIERS - Date to create a new supplier has passed and will need to be created in Workday after 7/7/2025

TRAVEL ARRANGEMENT - Please plan your travel as far in advance as possible including any UW sponsored travel or event

• Hotel charges do not post until after your stay is complete.
• If you are traveling in the month of June & plan to have the department pay for your lodging instead of reimbursement, we can only allow the use of purchasing card up until a check-out date of June 17th. You will then need to request reimbursement after go-live