Adding a Ricoh WCER network printer to domain-joined computers: Windows
Requirements
SoE-AD Domain Membership
Your PC computer must be already joined to the soe-ad domain.
NOTE: All desktop PCs and Windows laptops provided by WCER are domain joined.
Network Connected
Windows computers must be connected to the network in the following ways:
- Ethernet: Signed-in within a School of Education building (Education, Teacher Education, Educational Sciences) using an Ethernet patch cable to an active port on a network wall plate.
- Wi-Fi: Signed-in to the School of Education's GlobalProtect VPN client. Please refer to SoE WCER Departmental GlobalProtect VPN for connecting to the SoE WCER Departmental VPN.
Connect to a WCER Network Printer
Click on the Windows Start menu icon and search for “printer” then select Printers & scanners
from under the "Best match" list when it appears.
Alternatively, the path from the Start menu is: Settings > Bluetooth & devices > Printers & scanners
Click on the Add device button under Printers & scanners
Scroll through the list of printers and select Add manually from under "The printer that I want isn't listed" section.
NOTE: The list of available printers may grow while scrolling as your computer searches for available printers.
Select the radio button for Select a shared printer by name.
Enter the printer share by following the example. The computername is spruce and the printername is the name of the printer you are installing.
In this example we are adding the printer called omaha.
As you begin typing \\spruce.ad.education.wisc.edu\omaha, you will eventually only see the OMAHA printer.
Select it and click the Next button.
The print server will automatically install the printer's driver for you.
You will receive a confirmation that the printer has been added and the name assigned to it.
Click on the Next button.
The printer was added successfully.
DO NOT print a test page for any of the Ricoh floor printers. A job code has not been entered yet so the printer will not let the job through.
Click on the Finish button.
You should now see the printer you just added in the list of devices under Printers & scanners.
The printer is now installed, but print jobs will not make it through until we configure the printer. To do this proceed to the Configure a WCER Network Printer section of this article.
Configure a WCER Network Printer
In this example, the Ricoh printer's name is "OMAHA (5th Floor 576) on spruce". Substitute your printer's name wherever you see "OMAHA (5th Floor 576) on spruce" in the documentation.
Then click on Printing preferences
NOTE: Failure to change to black and white results in a .40 per page charge fee, regardless if the document contains color or not.
Also under the "Basic" tab, click on the User Code Setting... button.
Enter your project's 4-digit User Code (e.g. 1234)
Click on the OK button.
NOTE: Project print codes are generated by the WCER Research Admin team and are given to the PIs of projects. Please contact your PI or Project Manager if you do not know which print code(s) to use.
Click on the OK button to complete the configuration process.
