Webex App - Cisco AI Assistant in Meetings

Sometimes you may join a meeting late, need to step away for a moment, or you're multitasking and get distracted. With AI Assistant meeting summaries, you can quickly catch up on what you’ve missed, understand the discussion, ask questions without disturbing the meeting, and stay on top of the conversation. You also receive a summary and transcript after the meeting, without having to record.

AI Assistant Summaries

1

First, join your meeting.
2

Go to the meeting controls, and click AI Assistant . You see a pop-up notification window, telling you to ask the meeting host or cohosts to start the meeting summary.


 

AI Assistant meeting summaries are off by default. Go to the meeting controls and click AI Assistant .

The default meeting option is set to Only the host and cohosts can start and stop the summary.

When the meeting summary starts, you receive an audio and visual notification that AI Assistant is active.
3

Click AI Assistant  in the meeting controls, to hide, or unhide, the AI Assistant panel.

In the panel, choose from:

  • Summarize—summary of the last 15 minutes of the meeting.

    • Summarize more—select from the last 15 minutes, or from the start of the meeting.

  • Was my name mentioned—summary of any time someone mentioned your name in the meeting.

  • What are the action items—summary of action items mentioned in the meeting.

  • Ask me anything about this meeting—ask AI Assistant questions about the current meeting.

    Note - Any questions you ask and answers you receive are only visible to you, and aren't saved after the meeting.


 

Meeting summaries and transcripts are saved to the meeting host's account in the Webex App. If the meeting is associated with a space, the summary and transcript link automatically appears in the space where the meeting took place.
4

The meeting host or cohosts can click Stop summary in the AI Assistant panel, or click AI Assistant  in the meeting controls and then click stop summary, to end the meeting summary for everyone.


 

If you start, stop, and restart the meeting summary during a meeting, AI Assistant will not save the segment of the meeting that occurred while the summary was stopped, in the post-meeting summary or transcript.

AI Assistant Settings

Meeting hosts and cohosts can adjust AI Assistant meeting options, to decide who can start or stop meeting summaries, and also decide if summaries and transcripts are saved after the meeting.

1

In the meeting, go to the AI Assistant panel, and click AI Assistant settings .

In the Meeting options window, under AI Assistant, select from:

  • Start and stop summary—choose who can start and stop meeting summaries, select an option from the drop-down list.

    • Only the host and cohosts can start and stop the summary—default option.

    • Anyone can start and stop the summary

  • Content availability after the meeting—choose to save summaries and transcripts after the meeting. Select an option from the drop-down list.

    • Save summary and transcript—default option.

    • Save summary only

    • Don't save summary and transcript


 

Meeting summaries and transcripts are saved to the meeting host's account in the Webex App. If your meeting is associated with a space, the summary and transcript link automatically appears in the space where the meeting took place.
2

When you've made your selection, click Apply.

AI-Generated Summaries in Recordings

Meeting Hosts have the option to enable/disable AI-generated content in MP4 recordings

  1. Navigate to the Webex Web Portal and sign in
  2. Select Settings | Meetings | Recording

Intelligent Notifications

When the meeting summary is active, AI Assistant sends notifications asking if you want a summary when you're late, answer a call, or you return from Stepping away during a meeting. 

Meeting attendees

  • If you join a meeting late, 12 minutes after the start time, AI Assistant sends a notification asking if you want a summary of the meeting so far.

  • When you return to a meeting, after setting your status to Stepped away for at least one minute, AI Assistant asks if you want a summary of what you missed.

  • If you answer a call during a meeting, missing more than one minute of the meeting, AI Assistant asks if you want a summary of what you missed.

AI Assistant Meeting Summary Limitations

  • AI Assistant meeting summaries are currently supported in English only.

  • When AI Assistant is available, Webex Assistant for meetings, which provides highlights and voice commands, becomes unavailable.

  • Currently, Ask me anything about the meeting relates to questions about the meeting context only.

  • A new summary will only be prompted if there’s sufficient meeting duration to add more information.

  • If you select multiple summaries using all the available options in the AI Assistant panel, there may be some summary overlaps, and differences in summary durations.

Further Resources

For more information, see AI Development, Data Privacy, Security, and Safety.

 

 

 


Keywords:
ai assistant artificial intelligence webex app cisco meetings summaries transcripts getting started 
Doc ID:
139076
Owned by:
Shawn T. in Cisco Webex
Created:
2024-08-12
Updated:
2024-08-21
Sites:
Cisco Webex, DoIT Help Desk