How to Share Content in Webex Meetings and Webinars
Keep everyone informed and engaged by sharing nearly any type of content during a meeting or event. You can share your entire screen with others, or choose which files and applications you want to share so you can keep everything else private.
Anyone in a meeting, as well as a presenter in a webinar or event, can share content. If you move an open window over the shared application, nobody can see it, but you can show your camera video over the shared application.
Share your screen
When you share your screen, everyone sees what you can see on your screen. If you have a Word document or a PowerPoint slide, or even a website or chat window open, they’ll see it.
Before your meeting, mute notifications and close any personal or sensitive documents. This way, you don’t have to worry about accidentally sharing private or distracting information.
When sharing content, the share tool bar can be accessed by moving your mouse to where it says 'You're sharing this screen.' It will dropdown to reveal your options. To hide it again, just move the mouse away.
Share only a specific application
When you share a specific application, others can't see anything other than the shared application. For example, if you have your browser and PowerPoint open and you choose to share PowerPoint, they can't see the browser tabs you have open. But if you have several PowerPoint presentations open, you can switch between them and they'll still be shared. You can also edit slides as you share them.
If you accidentally click on an application that’s not shared, they’ll see a gray screen.
To share an application that is open, select Share and select the application from the list of open applications.
To share an application that is not open, select Share and Other Applications, then click next to the application you want to share.
To share your video over your content, see Show your video over shared content in Webex Meetings and Webex Webinars.
Share multiple applications
You can share multiple applications without having to stop what you're currently sharing.
To share an additional app while currently sharing, click Share and then select Share Content.
Share video content
Sharing video content is slightly different from sharing any other type of content. That’s why Webex Meetings and Events has a sharing mode that’s optimized for video.
Click Share , then select Optimize for motion and video from the drop-down menu and choose the screen or application you want to share.
If your video has sound that you want people to hear, click Share your computer audio so that the video sound comes directly through the audio conference.
See what you're sharing
When you’re sharing content, you want to make sure you’re sharing only what you want and that everyone in the meeting can see it. When you share your screen or an application, check what everyone else sees by opening a window that shows you what you're sharing.
While sharing, go to the tab in the meeting control bar at the top of the screen and click the down arrow.
Share a file
If you already have the file open, share your screen or application. File sharing may not work when you're trying to share a PowerPoint presentation with embedded video.
To share a file, select Share and Share File.
Share a whiteboard
Create a whiteboard to visually share your ideas. Whiteboards shared during a meeting aren't automatically saved. Remember to save your whiteboard.
To share a blank work area where you can collaborate with the other meeting participants using both text and graphics tools, select Share and New Whiteboard.