How to Join a Webex Meeting: Calendar, Desktop App, Webex Site

Joining a Webex Meeting can be done from an email invitation, calendar invite or by knowing the meeting number/access code. You can join a meeting from your computer, mobile device, phone, or a video system. Pick the one that works best for you.

Joining From Email or Calendar


Open your email invite, and click the green Join meeting.

Calendar Invite Meeting Details


If this is the first time you're joining a Webex meeting, Webex automatically downloads the app.

  • If you don't want to install anything, click Join from your browser ( Not Recommended )
  • Click the installer file to install the app.
  • If the automatic download didn't work, click Download the app again.


If you join from a Linux computer or Chromebook, you won't be prompted to install anything. The meeting simply opens in your browser.

You can also download the Webex Meetings app manually.

Webex Meeting

Enter your name and email address, and click Next.


If you're asked for a meeting password, enter the meeting password - it's in your email invitation - and click Next.


In the preview window, you can make sure your audio and video sound and look good before you join the meeting. First, choose how you want to hear.

Meeting Preview Window

  • Use computer audio (default) ̶ Use your computer with a headset or speakers.
  • Call in ̶ If you prefer to use your phone for audio, dial in when the meeting starts. A list of the global call-in numbers is available in your meeting invite. Choose this option if your Internet connection is slow.
  • Don't connect to audio̶ Use this option when you need to join a meeting and share content, and don't need audio. For example, you're in a conference room with your team, or someone already connected to the meeting from a video device.


Choose whether or not you want to have your video and microphone turned on before you join.

Click Stop video Stop video or Start video to turn your video off or on.

Click Mute Mute or Unmute  to turn your microphone off or on.


Click Join Meeting.

Joining From the Cisco Webex Meetings Desktop App


Open the Webex Meetings Desktop App and login using your primary email address.

Webex Meetings Desktop App


Enter a Personal Room ID, meeting number, or meeting link in the text box below the Join a Meeting heading and click Enter to join the meeting.


Enter the meeting password, if necessary, and click the Join  button.


You can only join a meeting that is in progress. Periodically select the Refresh button on the page to check if the meeting list is refreshed and the meeting has started.

Join from the Upcoming Meeting List


Open the desktop app and sign in using your primary email address.


Select the Join  button.

Desktop App Meeting List

Joining From Your Cisco Webex Site ( )


Go to the sign in page.


Enter your primary email address and click Next.


Enter your Single Sign On information and click Sign in.

Join a Meeting Using the Search Bar

At the top of your Cisco Webex site is a search bar that you can use to find and join the meeting. Search by the host's name, Personal Room link or ID, meeting title, or 10-digit meeting number.

You can find the host's Personal Room ID in the Personal Room link. For example, if the Personal Room link is, the host's Personal Room ID is giacomo.


Click on the search bar and enter one of the options to search for the meeting.

Meeting Number in Search Bar


Enter the meeting password provided in the email invitation.


Click Join to join the meeting.


Your meeting opens in either the desktop app or web app, depending on which option you last chose on the home page.

Join a Meeting from Your Webex Site in the Desktop App or Web App


Select Meetings from the left navigation panel in your Cisco Webex site, and click the name of the meeting you want to join.

Meetings Tab


Enter the meeting password provided in the email invitation, if necessary.


Click the drop-down arrow and select Use desktop app or Use web app. Both have a similar meeting experience, but the web app only requires your browser. After that, select Join Meeting.

Meeting Join Options


When you select the desktop or web app, the Webex site remembers your selection and will default to it on that Webex site only.

This is a Cisco product- for more information see

Keywords:Webex, Webex Meeting, Cisco, join, invite, invitation, joining a webex meeting, how to   Doc ID:87741
Owner:Shawn T.Group:Cisco Webex
Created:2018-11-14 11:28 CDTUpdated:2021-01-19 14:24 CDT
Sites:Cisco Webex, DoIT Help Desk, DoIT Tech Store
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