In this guide

• Add a room
  • Custom Code
  • Match Any SIS Room
  • Color coding for Timetable Planning
• Need more help?

Add a room

1. Select “Admin Tools” from the IPT navigation menu on the left. 

2. On the Admin Tools landing page, select “Manage Group.”
   

3. Scroll down to the fifth table on the page, which lists all the rooms that are currently entered in the IPT system. If you are using a new instance of IPT, this table will be blank.
   

4. To add a new room, go to the final row of the table. You can either add a room from the campus room list (dropdown field, bottom), or enter a custom room name (text entry field, top). 
   

   1. To add a room from the campus room list, use the dropdown box to view all rooms and select the room you want to add. 

   2. If the room you want to add is not in the campus room dropdown list, enter your custom room name in the blank text field.

5. Ensure the checkbox in the “Show in Lists” column is selected. Then, select “Add” on the right to save the room to the IPT room list.
   

Custom Code

If you’ve added a custom room name, it will not be associated with a SIS room code like the rooms in the dropdown list are. 

Upon adding a custom room name, use the blank text field in the second column, “Custom Code,” to enter what the SIS code should be. 

Using custom room names and codes can be helpful when planning courses that are not traditional, in-person classes on campus. For example, you may enter a custom room name and code for off campus classes and online classes.

Match Any SIS Room

The fourth column in the table, “Match Any SIS Room,” enables you to indicate when an IPT room code should be considered the same as any SIS room code when you run an IPT audit report. 

For example, if you create a custom room name for general assignment (GA) requests, the custom code in IPT should be “0000 GA RM.” However, once the Office of the Registrar assigns a room code in SIS, there will be a discrepancy between the IPT room code and the SIS room code if you run an audit report in IPT. 

To avoid these discrepancies being flagged unnecessarily in your IPT audit report, select the “Match Any SIS Room” checkbox. Then, select “Update” on the right to save your changes.

Color coding for Timetable Planning

If you’d like certain rooms to be color-coded in Timetable Planning, you can do so by choosing a room color in the fifth column, “Show Color/Color.”

Using a room color will highlight all courses that are assigned to a certain room in the timetable grid (calendar) view, as shown in the following screenshot. This color-coding is specific to the Timetable Planning page and will not show up anywhere else in the IPT application.

To choose your highlight color:

1. Select the line color button directly to the right of the checkbox. This will open a color picker dialog box where you can select your color using the eyedropper tool or enter an RGB color value.
   
   
2. To finalize your tag color selection, select the checkbox in the “Show Color/Color” column. Then, select “Add” or “Update” on the right. 
   

Note: If you select the “Show Color” checkbox but do not choose a highlight color, the default color is black. Dark highlight colors are not recommended because they will make it difficult to see the room name on the Timetable Planning page.

Need more help?

For more information on what you can do as an IPT administrator, refer to Admin Tools - Overview. 

For help with assigning a room to a course, refer to Course page - Assign location (room) and time or Timetable Planning - Set course location (room) and time.