Guide: Editing Based on Content Type
Introduction
A graduate program's Guide page is a legal, binding agreement with students that displays the requirements for completing awards (degrees/graduate/professional certificates/doctoral minors). This is a relatively static document with updates allowed during certain times of the year. The "normal" cycle for changes publishes on June 1 for each upcoming academic year.
This document only pertains to the Graduate information in Guide; questions about undergraduate or other content should be directed to the appropriate School/College Guide coordinator or academic planner.
Types of Content
There are two "types" of content on a program's Guide page.
Governed Content
- Requires review and approval from department, school/college, Provost's Office (DAPIR), Graduate School (GFEC), and University Academic Planning Council (UAPC).
- Changes must be drafted and approved via Lumen Programs.
- See Lumen and Guide KnowledgeBase for documents covering various topics related to system.
Non-governed Content
- Does not require shared governance approval.
- Edits made by designated Guide coordinator via Guide editing environment.
- See Guide Editing Tutorial course for self-paced resource.
Directory Information
- Contains information about people associated with the program.
- Directory information is also included within non-governed content.
| Governed Content | Non-Governed Content | Directory Information |
|---|---|---|
| Admissions | Overview | Professional Development |
| Requirements | Funding | People |
| Policies | Professional Development | Contact Information |
| Learning Outcomes | People | |
| Accreditation (if applicable) | Contact Information | |
| Certification/Licensure (if applicable) |
When can I edit my program's Guide page(s)?
Changes to a program's Guide page are implemented for the upcoming academic year. This means while a Lumen Programs proposal may be created, the change(s) is not effective until the June 1 publication of Guide. A general overview of the editing window is listed in the table below.
Contact your School/College academic planner for more information about specific governance deadlines. If you need to make changes to directory information outside of the non-governed edit window, contact the Registrar's Office (guideeditor@office365.wisc.edu) for assistance.
| Type of Content | Edit Window | System |
|---|---|---|
| Governed | April to School/College governance deadline | Lumen Programs |
| Non-Governed | November 1 to February 1 | Next-Guide |