My UW Early NetID Activation for New Employees/POIs (UW-Madison only)
The Early NetID Activation for New Hires process allows UW-Madison employees, POIs, and anybody listed within HRS to activate their NetID and core UW IT services prior to their job start date. Once an HR professional enters a new employee/person in JEMS/HRS and the employee Emplid has been generated along with a complete job record, the HR professional enters the Emplid in the New Hire NetID Activation module in MyUW, which they will get access to once authorized. This action generates a NetID Activation Key that HR staff send to the new hire. With the NetID Activation Key, the new employee is able to activate his/her NetID.
Note that even if this process is followed, the new employee/POI is NOT allowed to get a Wiscard until after the job effective start date.
Click here to see the activation instructions the New Hire's will see:
- New employees without a NetID will receive the following NetID activation instructions.
- New employees who already have a NetID will receive the following NetID modification instructions.
New employees without a NetID will receive the following NetID activation instructions:
New employees who already have a NetID will receive the following NetID modification instructions:
For Help Desk Agents
If the HR professional does not see the "New Hire NetID Activation" module in MyUW, have them search for it and add the module to their homepage.
HR Offices can generate Activation Keys and letters for all employees who are not activated for NetID through this process.
Newly hired employees participating in this program will have no knowledge of their campus ID number. If they require assistance with their NetID account and are unable to confirm their campus id number, they should contact their department HR staff.
If an HR staff member is unfamiliar with this process they can contact the central Office of Human Resources for help at 608.265.2257
If an HR professional needs access to the NetID New Hire module in My UW (for giving new hires access prior to receiving their campus ID) they will need to contact netid@ohr.wisc.edu for assistance.