• Before you begin
• Access a campus Google Form
• Creating an embed code for your Google Form
• Using the embed code in a WiscWeb page or post

Before you begin

Use a Shared Drive for setup

We recommend that you set up your Google Form within a Shared Drive. Shared Drives accommodate many editors. Also, if the original owner leaves the University, someone can still have access.

Caveats to Shared Drives

Please note that Shared Drives will not allow for media upload fields in your Google Forms. Your options would be to remove this field, or find an alternative form tool. Gravity Forms may be a suitable alternative: WiscWeb - Using the Gravity Forms Plugin

Technical support and resources

Google Docs is covered by the UW-Madison Google Workspace team’s rules and terms of service: UW-Madison Google Workspace - Core Apps. For help and support using these tools, we recommend the following official Google support documentation:

• Google Forms how to’s

Accessing a Campus Google Form

The campus G Suite access allows users to use a Google Form. To access your Google Forms using your campus account, navigate to https://docs.google.com/forms or https://apps.google.wisc.edu (choose Forms from the hamburger menu in the upper right corner), and log in using your netID@wisc.edu account. Please note that if you access your Google Apps via an account other than your NetID account, you may not see the forms you were expecting. It is best to do this in a separate browser or in an incognito window where you are not already logged into any other Google accounts.

You will then be brought to the campus authentication screen where you will log in via your NetID and campus password.

Once you have created your form, you can then activate it by clicking on the Publish button in the upper right corner.

In this section you can dictate who can respond by clicking on the Manage link for the Responders section.

For example, you can open the form up to anyone by choosing Anyone with the link; or limit it to UW-Madison individuals only by choosing UW-Madison Google Workspace.

Once you have made your choices, click the Done button and then Publish to make the form live.

Creating the Embed Code for Your Form

1. Once you have logged into Google Forms with the correct account, access the form you want to embed and in the upper right corner click on the three vertical dots.
   
   
   
   
2. From the list presented, click on the Embed HTML option.
   
   
   
   
3. Make any changes to the width and height of your form, and then click the Copy button to copy the iframe code.
   
   

Embedding the Google Form in a WordPress Content Area

With the embed code copied, log in to your WiscWeb site and access the page or post that you want to paste this into.

1. In a Text Area, paste the code that you have copied into the Visual Editor. The embed functionality will take that code and display the form within the text area.