• Overview:
• Benefits
• Limitations
• Creating a calendar
• Making your calendar publicly visible
• Adding a new event
• Adding a new calendar
• Adding editors to your calendar
• Embedding your events

Overview

Google Calendar is ideal for groups that have simple event management needs. For example, those that simply need to advertise an event title, description, date/time, location, and maybe a Google Map. 

Benefits

• Recurring events
• Sharing events between sites
• Can create a list view of events, as well as a calendar view
• Can have users create events without having access to the site
• One service account can manage several departmental or program calendars

Limitations

• Cannot upload images
• No button options for sharing the event to social media
• No registration options
• Should not be used for appointment scheduling
• No marketing/event tracking

Creating a calendar

Tip: It is important to note that you can create multiple Google Calendars with a single departmental service account. We recommend setting things up in one account, but using permissions to add editors to each individual calendar.

• Login to https://calendar.google.com using your NetID account, and choose your departmental service account to begin
• Under Other Calendars, click the plus sign + and click Create a new calendar
  
  
  
  
• Form fields:
  • Name it based on the website or category of events you wish to document
  • Add a description
  • Make sure the time zone is set to Central (unless you want a different one)
    
    
    
    
• Click Create Calendar
• Your calendar will automatically get created in the left menu
• Make sure to set your calendar to be publicly visible if you wish for it to be embedded on your WiscWeb site

Making your calendar publicly visible

This step is required in order for your calendar to be embedded within a WiscWeb site. If this step is missed, the calendar will not display correctly. 

• Locate your calendar in the left menu
• Click on the 3 dot icon next to that calendar
  
  
  
  
• Select Settings and Sharing
  
  
  
  
• Choose Calendar Settings
• Under Access permissions for events, check the box that says Make available to public
  
  
  
  
• Under Share with specific people or groups, decide if you want to share this calendar with other groups. Consider adding it with your personal Google account and any others in the department who might want access. 

Adding a new event

• Click Create button in top left corner
  
  
  
  
• Select Event from the dropdown list
• Fields:
  • Add a title
  • Add date/time
  • If recurring event, choose repeat schedule
  • Add a room and/or location
  • Add a description
  • Add an attachment, if desired
  • Click Save

Adding a new calendar

• Login to Google Calendar
• In the left menu, locate the Other Calendars heading
  
  
  
  
• Click the plus sign (+) next to that heading
• Select Create a new calendar

Adding editors to your calendar

• Locate your calendar in the left menu
• Click on the 3 dot icon next to that calendar
  
  
  
  
• Select Settings and Sharing
  
  
  
• Choose Access permissions for events
• Click the button to Add people and groups
  
  
  
  
• Type in their campus email address to add new editors

Embedding your events

Follow the steps in WiscWeb - Embed a Google Calendar