UW-Madison Zoom - Default Meeting Settings
UW-Madison Zoom default meeting settings along with descriptions
Your settings allow you to enable or disable features for your meetings. These settings control the availability of your meeting features, such as breakout rooms and chat. The UW-Madison defaults have been vetted and put in place by the UW-Madison Cybersecurity Office to support classroom use. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs.
All meeting settings can be adjusted by the user to allow for increased options, or to decrease participant actions during meetings. Users can change their meeting settings for all of their meetings, or they can adjust them on a meeting by meeting basis. For information on the recording settings, please UW-Madison Zoom - Default Recording Settings.
Access your meetings settings.
For more information on adjusting your settings:
Changing your meeting settings
Changing settings in the desktop client or mobile app
Advanced desktop client settings
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Setting |
Description |
Default Setting |
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Security |
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Waiting Room |
When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host. |
Enabled
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Waiting Room Options |
*Everyone *Users not in your account *Users who are not in your account and not part of the allowed domains |
Enabled
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Require a passcode when scheduling new meetings |
A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included. |
Enabled
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Require a passcode for instant meetings |
A random passcode will be generated when starting an instant meeting |
Enabled
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Require a password for Personal Meeting ID (PMI) |
*Only meetings with Join Before Host enabled *All meetings using PMI |
Enabled
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Embed passcode in invite link for one-click join |
Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. |
Enabled
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Require passcode for participants joining by phone |
A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated. |
Enabled
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Only authenticated users can join meetings |
The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting. |
Enabled
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Meeting Authentication Options |
*Sign in to Zoom |
Enabled
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Only authenticated users can join meetings from Web client |
The participants need to authenticate prior to joining meetings from web client |
Enabled
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Schedule Meeting |
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Host Video |
Start meetings with host video on |
Enabled
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Participants Video |
Start meetings with participant video on. Participants can change this during the meeting |
Enabled
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Audio Type |
Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio. *Telephone and Computer *Audio Telephone *Computer Audio |
Enabled
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Join before host |
Allow participants to join the meeting before the host arrives |
Disabled
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Enable Personal Meeting ID |
A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more |
Enabled
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Use Personal Meeting ID (PMI) when scheduling a meeting |
You can visit Personal Meeting Room to change your Personal Meeting settings. |
Disabled
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Use Personal Meeting ID (PMI) when starting an instant meeting |
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Disabled
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Mute participants upon entry |
Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves. |
Enabled
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Upcoming meeting reminder |
Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client. |
Enabled
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In Meeting (Basic) Menu |
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Require encryption for 3rd party endpoints (SIP/H.323) |
By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well |
Enabled
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Chat |
Allow meeting participants to send a message visible to all participants *Check box to permanent participants from saving the chat |
Enabled
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Private chat |
Allow meeting participants to send a private 1:1 message to another participant. |
Disabled
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Auto saving chats |
Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts |
Enabled
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Sound notification when someone joins or leaves |
Play sound for: *Everyone *Host and co-hosts only When each participant joins by telephone: *Record and play their own voice |
Enabled
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File Transfer |
Hosts and participants can send files through the in-meeting chat |
Disabled
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Feedback to Zoom |
Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting |
Disabled
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Display end-of-meeting experience feedback survey |
Display a thumbs up/thumbs down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong |
Disabled
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Co-host |
Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host |
Enabled
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Polling |
Add 'Polls' to the meeting controls. This allows the host to survey the attendees |
Enabled
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Survey |
Allow host to present survey to participants once a meeting has ended *Allow host to use a 3rd-party survey link |
Enabled
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Always show meeting control toolbar |
Always show meeting controls during a meeting |
Disabled
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Show Zoom windows during screen share |
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Disabled
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Screen sharing |
Allow host and participants to share their screen or content during meetings Who can share? *Host Only *All Participants Who can start sharing when someone else is sharing? *Host Only *All Participants |
Enabled
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Disable desktop/screen share for users |
Disable desktop or screen share in a meeting and only allow sharing of selected applications |
Disabled
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Annotation |
Allow participants to use annotation tools to add information to shared screens *Allow saving of shared screens with annotations *Only the user who is sharing can annotate |
Enabled
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Whiteboard |
Allow host and participants to share a whiteboard during a meeting *Allow saving of whiteboard content *Auto save whiteboard content when sharing is stopped |
Enabled
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Remote control |
During screen sharing, the person who is sharing can allow others to control the shared content |
Disabled
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Nonverbal feedback |
Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel |
Enabled
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Meeting Reactions |
Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings. |
Enabled
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Allow removed participants to rejoin |
Allows previously removed meeting participants and webinar panelists to rejoin |
Disabled
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Allow participants to rename themselves |
Allow meeting participants and webinar panelists to rename themselves |
Disabled
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Hide participant profile pictures in a meeting |
All participant profile pictures will be hidden and only the names of the participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting |
Enabled
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In Meeting (Advanced) Menu |
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Report participants to Zoom |
Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar |
Enabled
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Breakout room |
Allow host to split meeting participants into separate, smaller rooms *Allow host to assign participants to breakout rooms when scheduling |
Enabled
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Remote support |
Allow meeting host to provide 1:1 remote support to another participant |
Disabled
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Closed captioning |
Allow host to type closed captions or assign a participant/third party device to add close captions |
Enabled
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Save captions |
Allow participants to save fully closed captions or transcripts |
Enabled
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Language Interpretation |
Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting. |
Enabled
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Far end camera control |
Allow another user to take control of your camera during a meeting |
Disabled
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Virtual background |
Allow users to replace their background with any selected image. Choose or upload an image in the Zoom Desktop application settings |
Enabled
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Video filters |
Turn this option on to allow users to apply filters to their videos |
Disabled
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Identify guest participants in the meeting/webinar |
Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests |
Disabled
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Auto-answer group in chat |
Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered |
Disabled
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Only show default email when sending invites |
Allow users to invite participants by email only by using the default email program selected on their computer |
Disabled
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Use HTML format email for Outlook plugin |
Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin |
Disabled
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Allow users to select stereo audio in their client settings |
Allow users to select stereo audio during a meeting |
Enabled
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Allow users to select original sound in their client settings |
Allow users to select original sound during a meeting |
Enabled
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Select data center regions for meetings/webinars hosted by your account |
Include all data center regions to provide the best experience for participants joining from all regions. Opting out of data center regions may limit CRC, Dial-In, Call Me, and Invite by Phone options for participants joining from those regions |
Disabled
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Show a "Join from your browser" link |
Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited |
Enabled
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Allow live streaming meetings |
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Disabled
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Request permission to unmute |
Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person |
Disabled
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Email Notification |
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When a cloud recording is available |
Notify host when cloud recording is available *Send a copy to the person who scheduled the meeting/webinar for the host *Send a copy to the Alternate Hosts |
Enabled
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When attendees join meeting before host |
Notify host when participants join the meeting before them |
Enabled
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When a meeting is cancelled |
Notify host and participants when the meeting is cancelled |
Enabled
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When an alternative host is set or removed from a meeting |
Notify the alternative host who is set or removed |
Enabled
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When someone scheduled a meeting for a host |
Notify the host there is a meeting scheduled, rescheduled or cancelled |
Enabled
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When the cloud recording is going to be permanently deleted from trash |
Notify the host 7 days before the cloud recording is permanently deleted from trash |
Disabled
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Other |
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Blur snapshot on iOS task switcher |
Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open |
Enabled
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Direct call a room system |
Enable direct call to a room system from client |
Disabled
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Invitation Email |
Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit. |
English |
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Schedule Privilege |
You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account. |
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