UW-Madison Zoom - Personal Account Comparison with UW-Madison Default Recording Settings

This document compares the default recording settings for Zoom personal accounts and UW-Madison Zoom default recording settings. If you have used a Zoom personal account, you may notice that your experience with your UW-Madison Zoom account is different due to the settings differences.

Your recording settings allow you to enable or disable recording features for your meetings. These settings control the availability of recordings and the protection of our students. The UW-Madison defaults have been vetted and put in place by the UW-Madison Cybersecurity Office. 


Local, cloud, and automatic recording options are turned off by default. In a physical classroom, there is an expectation that people in the classroom are not being recorded. In virtual classrooms, this same expectation exists, and because it is not obvious when a meeting is being recorded there is a mandatory opt in feature that is in place for all recorded meetings.


There are FERPA privacy policy issues that must be addressed with recording sessions involving students. Prior to changing any of the recording options from Disabled to Enabled, please review the Provisional UW–Madison Online Collaboration Session Recording Policy (eff. March 16, 2020) and the Privacy of Student Records and the Usage of Audio Recorded Lectures information.


Additional security measures have been put in place by the UW-Madison Cybersecurity Office that prevent the ability to change the default enabled settings for:

  • Only authenticated users can view cloud recordings

  • The host can delete cloud recordings

  • Recording disclaimer

  • Multiple audio notifications of recorded meeting


These restricted settings protect the recorded content from being accessed accidentally or inappropriately, and meet the FERPA and ECPA policies that people must give their consent to being recorded.


Recording Settings

Security Parameter

Description

Personal Default

UW-Madison Default

UW-Madison

Required

Local recording

Allow hosts and participants to record the meeting to a local file

Enabled

Enabled Button set to the right to indicate the feature is enabled

Disabled

Disabled Button set to the left to indicate feature is disabled


Cloud recording

Allow hosts to record and save the meeting / webinar in the cloud

NA

Disabled

Disabled Button set to the left to indicate feature is disabled


Automatic Recording

Record meetings automatically as they start

Disabled

Disabled Button set to the left to indicate feature is disabled

Disabled

Disabled Button set to the left to indicate feature is disabled


IP Address Access Control

Allow cloud recording access only from specific IP address ranges

NA

Disabled

Disabled Button set to the left to indicate feature is disabled


Only authenticated users can view cloud recordings

The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording.

NA

Enabled

Enabled Button set to the right to indicate the feature is enabled

Yes

Require passcode to access shared cloud recordings

Passcode protection will be enforced for shared cloud recordings. A random passcode will be generated which can be modified by the users. This setting is applicable for newly generated recordings only.

NA

Enabled

Enabled Button set to the right to indicate the feature is enabled


Auto delete cloud recordings after days

Allow Zoom to automatically delete recordings after a specified number of days

NA

Enabled

Enabled Button set to the right to indicate the feature is enabled



Specify a time range (days):

NA

30


The host can delete cloud recordings

Allow the host to delete the recordings. If this option is disabled, the recordings cannot be deleted by the host and only admin can delete them.

NA

Enabled

Enabled Button set to the right to indicate the feature is enabled

Yes

Recording disclaimer

Show a customizable disclaimer to participants before a recording starts

Disabled

Disabled Button set to the left to indicate feature is disabled

Enabled

Enabled Button set to the right to indicate the feature is enabled

Yes

FERPA &ECPA

Multiple audio notifications of recorded meeting

Play notification messages to participants who join the meeting audio. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded. If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting.

Disabled

Disabled Button set to the left to indicate feature is disabled

Enabled

Enabled Button set to the right to indicate the feature is enabled

Yes

FERPA &ECPA

Please note:  If you are employed by the University, you should be aware that any documents or recordings that you save in the UW Madison Enterprise Zoom Service may be subject to the Wisconsin Open Records Act. For more information on the Records Management, please go to:
http://www.library.wisc.edu/archives/records-management/program-overview/legal-requirements-for-records/


For more information:

Changing your meeting settings

Changing settings in the desktop client or mobile app

Advanced desktop client settings





Keywords:security local cloud automatic IP Address Access Control Only authenticated users can view cloud recordings Require passcode to access shared cloud recordings Auto delete cloud recordings after days The host can delete cloud recordings Recording disclaimer Multiple audio notifications of recorded meeting   Doc ID:105646
Owner:Zoom S.Group:Zoom
Created:2020-09-06 10:07 CSTUpdated:2020-11-06 12:36 CST
Sites:DoIT Help Desk, Office 365, Zoom
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