UW-Madison Zoom - Compare Personal, UW-Madison Standard, UW-Madison Secure Zoom, UW-Madison UHS, and UW-Madison Extension accounts

This document compares the default settings for Zoom personal, UW-Madison Standard, UW-Madison Secure Zoom, UW-Madison UHS, and UW-Madison Extension account settings. If you used a Zoom personal account, your experience with a UW-Madison Standard or UW-Madison Secure Zoom account will be different due to the account setting differences.

  • Consumer Basic Accounts are for users without a paid license. A basic user can host meetings with up to 100 participants. If 3 or more participants join, the meeting will time out after 40 minutes. They cannot utilize user and account add-ons such as large meeting or webinar.

  • UW-Madison Standard Account defaults have been vetted and put in place by the UW-Madison Cybersecurity Office to support instructional and classroom use. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs.

  • UW-Madison Secure Zoom Accounts were requested by and created for the UW–‍Madison’s Health Care Component (HCC) population. They were configured in collaboration with the Office of Compliance and the Office of Cybersecurity to implement additional controls for increased security and reduce risk to meet HIPAA requirements.

    Effective October 5, 2021, units classified as being a Health Care Component (HCC) and groups related to these units, will be required to use a Secure Zoom account. Units who are not part of HCC and would like to join the Secure Zoom group can sign up for Secure Zoom account here: https://forms.gle/W17We3d5j3HCrPAY8.

  • UW-Madison UHS Accounts were designed for use by University Health Services (UHS).

  • UW-Madison Extension Accounts were designed for use by the UW-Madison Division of Extension. Extension's mission is to connect people with the University of Wisconsin.

Most meeting settings can be adjusted by the user to allow for increased options, or to decrease participant actions during meetings. Users can change their meeting settings for all of their meetings, or they can adjust them on a meeting-by-meeting basis. Learn more about default recordings settings here: UW-Madison Zoom - Default Recording Settings

For more information on adjusting your settings:

Security Settings

Your settings allow you to enable or disable features for your meetings. These settings control user and meeting authentication, waiting room, and passcode requirements. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting
Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
Require that all meetings are secured with one security option Require that all meetings are secured with one of the following security options: a passcode, Waiting Room, or "Only authenticated users can join meetings." If no security option is enabled, Zoom will secure all meetings with Waiting Room. Enabled, Locked Enabled Enabled, Locked Disabled Enabled, Locked
Waiting Room When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host. Disabled Enabled Enabled Disabled Enabled, Locked
Waiting Room Options Everyone will go into the waiting room
  • Users not in your account
  • Users who are not in your account and not part of the allowed domains
 Disabled Enabled Enabled Enabled Enabled
Require a passcode when scheduling new meetings A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included. Enabled, Locked Enabled Enabled Enabled, Locked Enabled, Locked
Require a passcode for instant meetings A random passcode will be generated when starting an instant meeting Enabled, Locked Enabled Enabled Enabled Enabled
Require a password for Personal Meeting ID (PMI)
  • Standard Accounts: Only meetings with Join Before Host enabled
  • Secure Zoom Accounts: All meetings using PMI
 Enabled, Locked Enabled Enabled Enabled Enabled, Locked
Webinar Passcode A passcode will be generated when scheduling a Webinar and participants require the passcode to join the Webinar.
Secure Zoom Accounts require a passcode for webinars that have already been scheduled.		 N/A Enabled Enabled, Locked Enabled, Locked Enabled, Locked
Require passcode for participants joining by phone A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated. Enabled, Locked Enabled Enabled Disabled Disabled
Embed passcode in invite link for one-click join Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode. Enabled Enabled Enabled Enabled Enabled
Only authenticated users can join meetings The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting. Disabled Disabled Disabled Disabled Disabled, Locked
Meeting Authentication Options
  • Standard Accounts: Sign in to Zoom (default)
  • Secure Zoom Accounts: Sign in with @wisc.edu (default)
  • Both accounts - Allow authentication options. When scheduling a meeting, the host can invite users who can bypass authentication.
 N/A Enabled Enabled Enabled Enabled
Only authenticated users can join meetings from Web client The participants need to authenticate prior to joining meetings from web client Disabled Enabled Enabled Disabled Disabled

Schedule Meeting Settings

Your settings allow you to enable or disable features for your meetings. These settings control video, audio, and Personal Meeting IDs. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting
Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
Host Video Start meetings with host video on Disabled Enabled Enabled Disabled Enabled
Participants Video Start meetings with participant video on. Participants can change this during the meeting. Disabled Enabled Enabled Disabled Disabled
Audio Type Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.
  • Telephone and Computer (Standard and Secure Zoom)
  • Audio Telephone
  • Computer Audio (Personal)
 Enabled Enabled Enabled Enabled Enabled
Join before host Allow participants to join the meeting before the host arrives Disabled Disabled Disabled Disabled Disabled
Enable Personal Meeting ID A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more Enabled Enabled Enabled Enabled Enabled
Use Personal Meeting ID (PMI) when scheduling a meeting You can visit Personal Meeting Room to change your Personal Meeting settings. Disabled Disabled Disabled Disabled Disabled
Use Personal Meeting ID (PMI) when starting an instant meeting Disabled Disabled Disabled Disabled Disabled
Mute participants upon entry Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves. Disabled Enabled Enabled Disabled Enabled
Upcoming meeting reminder Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client. Enabled Enabled Enabled Disabled Enabled

In Meeting (Basic) Menu Settings

Your settings allow you to enable or disable features for your meetings. These settings control chat, polling, screen sharing, feedback, and reactions. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting
Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
Require encryption for 3rd party endpoints (SIP/H.323) By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well Disabled Enabled Enabled, Locked Enabled, Locked Enabled
Chat Allow meeting participants to send a message visible to all participants
  • Check box to prevent participants from saving the chat
 Enabled Enabled Enabled Enabled Enabled, Locked
Private chat Allow meeting participants to send a private 1:1 message to another participant. Enabled Disabled Disabled Enabled Enabled
Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts Disabled Enabled Enabled Disabled Enabled
Sound notification when someone joins or leaves Play sound for:
  • Standard Account: Host and co-hosts only
  • Secure Zoom Account: Everyone

When each participant joins by telephone:
  • Record and play their own voice
 Disabled Enabled Enabled Enabled Disabled
File Transfer Hosts and participants can send files through the in-meeting chat Enabled Disabled Disabled, Locked Disabled Disabled, Locked
Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting Disabled Disabled Disabled Disabled Enabled
Display end-of-meeting experience feedback survey Display a thumbs up/thumbs down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong. Disabled Disabled Disabled Disabled Enabled
Co-host Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host N/A Enabled Enabled Enabled, Locked Enabled, Locked
Meeting Polling Allow host to use 'Polls' in meetings. Hosts can add polls before or during a meeting. N/A Enabled Enabled Disabled Enabled, Locked
Meeting Survey Allow host to present surveys to attendees once a meeting has ended.
  • Allow host to use a 3rd-party survey link
 N/A Enabled Enabled Enabled Enabled
Webinar Polling Allow host to use 'Polls' in webinars. Hosts can add polls before or during a webinar. N/A Enabled Enabled Enabled Enabled
Webinar Survey Allow host to present surveys to attendees once a webinar has ended.
  • Allow host to use a 3rd-party survey link
 N/A Enabled Enabled Enabled Enabled
Always show meeting control toolbar Always show meeting controls during a meeting Disabled Disabled Disabled Disabled Disabled
Show Zoom windows during screen share Disabled Disabled Disabled Disabled Enabled
Screen sharing Allow host and participants to share their screen or content during meetings
Who can share?
  • Host Only
  • All Participants

Who can start sharing when someone else is sharing?
  • Host Only
  • All Participants
 Enabled Enabled Enabled Enabled Enabled
Disable desktop/screen share for users Disable desktop or screen share in a meeting and only allow sharing of selected applications Disabled Disabled Enabled Enabled Disabled
Disable screen sharing when guests are in the meeting Disable screen sharing when meetings include participants that are not signed in to UW-Madison Zoom. Disabled Disabled Disabled Disabled Disabled
 Annotation Allow participants to use annotation tools to add information to shared screens
  • Allow saving of shared screens with annotations
  • Only the user who is sharing can annotate
 Enabled  Enabled  Enabled  Enabled  Enabled
Whiteboard Allow host and participants to share a whiteboard during a meeting
  • Allow saving of whiteboard content
  • Auto save whiteboard content when sharing is stopped
 Enabled Enabled Enabled Enabled Enabled
Remote control During screen sharing, the person who is sharing can allow others to control the shared content Enabled Disabled Disabled Disabled Enabled
Nonverbal feedback Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel Disabled Enabled Enabled Disabled Enabled, Locked
Meeting Reactions Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.
  • All Emojis
  • Selected emojis
 Enabled Enabled Enabled Disabled Enabled
Join different meetings simultaneously on desktop Allow user to join different meetings at the same time on one desktop device. N/A Disabled Disabled N/A Disabled
Allow removed participants to rejoin Allows previously removed meeting participants and webinar panelists to rejoin Disabled Disabled Disabled Disabled Enabled
Allow participants to rename themselves Allow meeting participants and webinar panelists to rename themselves Enabled Disabled Disabled Enabled Enabled
Hide participant profile pictures in a meeting All participant profile pictures will be hidden and only the names of the participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting. Disabled Disabled Disabled Enabled Disabled

In Meeting (Advanced) Menu Settings

Your settings allow you to enable or disable features for your meetings. These settings control captions, breakout rooms, joining from a browser, and live streaming. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting
Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
Report participants to Zoom Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar Enabled Enabled Enabled Enabled Enabled
Breakout room Allow host to split meeting participants into separate, smaller rooms
  • Allow host to assign participants to breakout rooms when scheduling
 Disabled Enabled Enabled Disabled Enabled
Remote support Allow meeting host to provide 1:1 remote support to another participant Disabled Disabled Disabled Disabled Disabled
Closed captioning Allow host to type closed captions or assign a participant/third party device to add close captions Disabled Enabled Enabled Disabled Enabled
Save captions Allow participants to save fully closed captions or transcripts Disabled Enabled Disabled, Locked Disabled Enabled
Language Interpretation Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting. N/A Enabled Enabled N/A Enabled, Locked
Far end camera control Allow another user to take control of your camera during a meeting Disabled Disabled Disabled, Locked Disabled Disabled
Group HD video Activate higher quality video for host and participants. (This will use more bandwidth.)
  • Standard HD (720P)
  • Full HD (1080P)
 N/A Enabled Enabled N/A Enabled
Virtual background Allow users to replace their background with any selected image. Choose or upload an image in the Zoom Desktop application settings Enabled Enabled Enabled Disabled Enabled
Video filters Turn this option on to allow users to apply filters to their videos Enabled Disabled Disabled Disabled Disabled, Locked
Immersive View Allow hosts to curate case-specific scenes, such as a classroom or boardroom for their meetings or webinars. Enabled Disabled Disabled Disabled Disabled
Identify guest participants in the meeting/webinar Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests Disabled Disabled Enabled Disabled Enabled
Auto-answer group in chat Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered Disabled Disabled Disabled Disabled Disabled
Only show default email when sending invites Allow users to invite participants by email only by using the default email program selected on their computer Disabled Disabled Disabled Disabled Disabled
Use HTML format email for Outlook plugin Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin Disabled Disabled Disabled Disabled Disabled
Allow users to select stereo audio in their client settings Allow users to select stereo audio during a meeting Disabled Enabled Enabled Disabled Enabled
Allow users to invite a Room Connector Device to a meeting N/A Enabled Enabled N/A Enabled
Show H.323/SIP device list Show the list of H.323/SIP devices in the Call Out tab for "Invite a Room System" N/A Enabled Enabled N/A Enabled
Only the host can view the H.323/SIP device list Show the list of H.323/SIP devices only to the meeting host in the Call Out tab for "Invite a Room System" N/A Disabled Disabled N/A Disabled
Show a "Join from your browser" link Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited Disabled Enabled Enabled Disabled Enabled, Locked
Show "Always Join from Browser" option when joining from join.zoom.us Allow account members to enable "Always Join from Browser" when they join meetings from join.zoom.us Disabled Disabled Disabled Disabled Disabled
Allow live streaming meetings N/A Disabled Disabled Disabled Enabled, Locked
Allow live streaming of webinars FacebookWorkplace by FacebookYouTube
    • Custom Live Streaming Service

  • When the webinar has reached capacity, remind users to watch the live stream (doesn't apply to custom RTMP).
 N/A Enabled Disabled Enabled Enabled
Show a custom disclaimer when starting or joining a meeting Create your own disclaimer that will be shown at the start of all meetings hosted by your account. Disabled, Locked Disabled Disabled Disabled Disabled
Request permission to unmute Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person Disabled Disabled Disabled Disabled Disabled

Email Notification Settings

Your settings allow you to enable or disable features for your meetings. These settings control when e-mail notifications are sent to meeting hosts, alternate hosts, and participants. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting
Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
When a cloud recording is available Notify host when cloud recording is available
  • Send a copy to the person who scheduled the meeting/webinar for the host
  • Send a copy to the Alternate Hosts
 N/A Enabled Enabled N/A Enabled
When attendees join meeting before host Notify host when participants join the meeting before them Enabled Enabled Enabled Disabled, Locked Enabled
When a meeting is cancelled Notify host and participants when the meeting is cancelled Enabled Enabled Enabled Disabled, Locked Enabled
When an alternative host is set or removed from a meeting Notify the alternative host who is set or removed N/A Enabled Enabled Disabled, Locked Enabled
When someone scheduled a meeting for a host Notify the host there is a meeting scheduled, rescheduled or cancelled N/A Enabled Enabled Disabled, Locked Enabled
When the cloud recording is going to be permanently deleted from trash Notify the host 7 days before the cloud recording is permanently deleted from trash N/A Enabled Enabled N/A Enabled

Other Settings

Your settings allow you to enable or disable features for your meetings. The Zoom setting status indicators are:

  • Enabled: blue enabled Zoom setting
  • Disabled: gray disabled Zoom setting

Setting Description Default Consumer Basic Account Default UW-Madison Standard Account Default UW-Madison Secure Zoom Account Default UW-Madison UHS Account Default UW-Madison Extension Account
Blur snapshot on iOS task switcher Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open Enabled Enabled Enabled Enabled Enabled
Direct call a room system Call a SIP/H.323 room system directly from the client.
Enable direct call to a room system from client. This adds a 'Call Room' button to the client home page.		 N/A Disabled Disabled N/A Enabled
Invitation Email Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit. English English English English English
Schedule Privilege You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account. N/A Enabled Enabled N/A Enabled



Keywords:Zoom security settings meetings management account setup notifications waiting room chat polling whiteboard sharing remote background passcode password personal meeting id pmi embed link participants authorized phone authentication schedule host video audio type join before mute private chat auto save saving file transfer cohost co-host polling windows screen share sharing annotation control nonverbal feedback removed rejoin hide pictures breakout rooms closed captioning save options Language Interpretation Far end camera control Virtual background Video filters Identify guest participants in the meeting/webinar Auto-answer group in chat Only show default email when sending invites When the cloud recording is going to be permanently deleted from trash Direct call a room system Schedule Privilege secure zoom h.323 sip room connector comapre personal standard secure zoom hipaa phi security   Doc ID:105645
Owner:Zoom S.Group:Zoom
Created:2020-09-06 10:36 CDTUpdated:2022-08-31 13:56 CDT
Sites:DoIT Help Desk, Office 365, Zoom
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