Student Center - Updating Your Legal Name, Birthdate or Gender

logo

An overview and step-by-step guide to updating your personal information in your UW-Madison student records: legal name, legal gender and birthdate.


Overview:

Once a request has been submitted, please allow 3-5 business days for it to be reviewed and processed by the Office of the Registar.
You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).
Note: Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

Please note that if you are an employee of the university, even if employed as a student, you will also need to initiate a change to your personal information through your employing department.

Update Your Legal Name

  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

  3. From the menu on the left, select Personal Info Change Request.

    Personal Info Change Request

  4. Review the personal information currently on your student record. If the information under "Name" needs to be edited, select "Legal Name Change" from the Select Desired Change drop-down menu.

    Select Desired Change drop-down menu

  5. Your current name on record will be auto-populated. Make any necessary changes and scroll down the page.
    Note: First and last name are required fields. If your legal name includes only one of these fields, please enter . (a dot) in the empty field.

    Update name fields

  6. Click the Upload button to add an attachment. The attached document should show your corrected/updated legal name (e.g. Driver license, passport, course document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Upload file attachment

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.
    Once the file loaded, click "Upload", then "Done".

    Select file

  8. Enter an appropriate description of the document uploaded.
    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.
    Once all documents have been uploaded, scroll down the page.

    View, replace or add additional attachments

  9. Review the acknowledgment and click the toggle button to approve.

    Toggle button for acknowledgment

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Submit your request

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.
    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).
    Note: Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Request submitted

Update Your Birthdate

  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

  3. From the menu on the left, select Personal Info Change Request.

    Personal Info Change Request

  4. Review the personal information currently on your student record. If the information under "Date of Birth" needs to be edited, select "Birthdate Change" from the Select Desired Change drop-down menu.

    Select Desired Change drop-down menu

  5. Your current date of birth on record will be auto-populated. Make any necessary changes and scroll down the page.

    Update date of birth

  6. Click the Upload button to add an attachment. The attached document should show your correct date of birth (e.g. Driver license, passport, course document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Upload file attachment

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.
    Once the file loaded, click "Upload", then "Done".

    Select file

  8. Enter an appropriate description of the document uploaded.
    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.
    Once all documents have been uploaded, scroll down the page.

    View, replace or add additional attachments

  9. Review the acknowledgment and click the toggle button to approve.

    Toggle button for acknowledgment

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Submit your request

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.
    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).
    Note: Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Request submitted


Update Your Legal Gender

  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

  3. From the menu on the left, select Personal Info Change Request.

    Personal Info Change Request

  4. Review the personal information currently on your student record. If the information under "Gender" needs to be edited, select "Legal Gender Change" from the Select Desired Change drop-down menu.

    Select Desired Change drop-down menu

  5. Your current gender on record will be auto-populated. Make any necessary changes and scroll down the page.

    Update gender

  6. Click the Upload button to add an attachment. The attached document should show your corrected/updated legal name (e.g. Driver license, passport, course document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Upload file attachment

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.
    Once the file loaded, click "Upload", then "Done".

    Select file

  8. Enter an appropriate description of the document uploaded.
    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.
    Once all documents have been uploaded, scroll down the page.

    View, replace or add additional attachments

  9. Review the acknowledgment and click the toggle button to approve.

    Toggle button for acknowledgment

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Submit your request

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.
    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).
    Note: Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Request submitted




Keywords:profile personal information preferred directory record   Doc ID:106283
Owner:Dana S.Group:Office of the Registrar
Created:2020-09-30 13:04 CSTUpdated:2020-10-05 08:32 CST
Sites:DoIT Help Desk, Office of the Registrar
Feedback:  3   0