UW-Madison Profile - Frequently Asked Questions
UW-Madison Profile - FAQ
Acronym Key:
HRS = Human Resources System
Why isn't my data displayed in UW-Madison Profile?
If you're a recent UW-Madison applicant, you will not see your identity data in Profile until you've enrolled. If you're not an applicant and don't see any data displayed, please contact the Help Desk.
How do I change my Primary/Legal Name?
- About legal names on campus
- Students: How to change your legal name
- Employees: To change your legal name, contact your HR representative
- After your legal name has been changed you can request a NetID change
How do I update/change my Name in Use (Preferred Name)?
How do I update my Birthdate as displayed in my UW-Madison Profile?
- Students: How to change your birthdate
- Employees: To change your birthdate, contact your HR representative
How do I set my pronouns (for example she/her) within Canvas, Handshake, MyUHS, or Zoom?
| Source | How to change |
|---|---|
| Canvas | How to edit in Canvas |
| Handshake | Edit in Handshake |
| MyUHS | Edit in MyUHS |
| Zoom | Edit in Zoom |
*If you manage or are building an application and have questions about pronouns or other person data, please contact IAM for assistance.
How do I update my phone number?
I am an employee and have my mobile phone set in HRS. Why doesn't it populate for me in my UW-Madison Profile?
- This is a known issue. The Human Resources System (HRS) does not export cell phone information for employees to date. This is due to being unable to differentiate personal mobile phone information from work mobile phone information and out of respect for employee privacy around this data element.
How do I update my official UW-Madison email address?
- Students: How to update your email addresses
- Employees: Update your campus email addresses
How do I update my Mailing Addresses?
- Students: How to update your mailing addresses
- Employees: Update your mailing addresses in HRS
How do I update my Emergency Contacts?
- Students: How to update your emergency contacts
- Employees: Update your emergency contacts in HRS
How do I change my NetID password?
This document provides a step-by-step walk-through of changing your NetID password. If you do not know your current NetID password and need to recover it please see: NetID Account Recovery (Password Reset)
How can I find more information about Duo Multi-Factor Authentication (MFA)?
Some common knowledge base articles for the UW-Madison community include: