Problem Management Best Practices
This KB outlines some basic guidelines for Problem Management best practices.
Scope
- Situation Manager, technologist, and other roles and responsibilities are clearly understood and delegated for each service.
- Problem Response plan is documented and reviewed at regular intervals.
Problem Management Roles & Responsibilities
Timing
- Responds to first report of Problem/Outage quickly
- Reports discovered Problems/Outages in DoIT Operations Support immediately
- Provides updates at regular intervals (2 hours recommended interval)
- Initiates Problem Response procedure quickly
Accuracy
- Provides all relevant information to SNCC via the DoIT Operations Support channel
- Outage details
- User impact
- Workarounds (if they exist)
- Expected update interval and/or time to resolution
- Problem record is completed and updated upon resolution
Communication
- Understands stakeholders and how to communicate to end users and customers
- Provides complete information in a timely manner in DoIT Operations Support channel for Outage posting/updates
- Communicates to management efficiently and effectively
Other references:
DoIT Operational Framework - Section 7.0 - Problem Management
Problem Management Diagram- OF Section 7
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