Updating Inactive/Active Space Status
Steps for updating the active/inactive status of a space in the EMS client.
Spaces in the EMS client can be made inactive and active for several reasons including but not limited to:
- The space becomes an assigned space rather than a reservable space.
- The space isn't available for reservation due to issues related to equipment, technology, other administrative use, etc.
- The space is awaiting furniture, technology, etc.
Note: Making a room inactive (rather than deleting it), is best practice and the inactive status will remove a room from a process template and for all users of related groups. For more information about these terms, review the EMS Administrative Terms document.
Updating a Space Status to Inactive
After logging into the EMS desktop client:
- After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.
- In the "Rooms" window:
- Select the preferred "Building" from the drop-down menu near the top of the window.
- Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.).
- Select/highlight the room to update.
- Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).
- Select/check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
- Select the "OK" button in the lower right-hand corner.
- Select the "Yes" button in the pop-up "Remove References" confirmation window that appears.
- The room is now inactive and will no longer appear on the list of rooms available in that building.
Updating a Space Status to Active
After logging into the EMS desktop client:
- After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.
- In the "Rooms" window:
- Select the preferred "Building" from the drop-down menu near the top of the window.
- Deselect the "Active" box (this will automatically select the "Inactive" box) in the "Show" menu on the right-hand side of the menu.
- Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.).
- Select/highlight the room to update.
- Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).
- Deselect/un-check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
- Select the "OK" button in the lower right-hand corner.
- The space will then be added to the available list of spaces available within the building.