In this guide

• Add a new tag
  • Color coding for Academic Year Planning
  • Can you delete tags?
    • Hide tag
    • Delete tag
• Need more help?

Add a new tag

1. Select “Admin Tools” from the IPT navigation menu on the left. 

2. On the Admin Tools landing page, select “Manage Group.”
   

3. Scroll down to the third table on the page, which lists all the tags that are currently entered in the IPT system. If you are using a new instance of IPT, this table will be blank.
   

4. To add a new tag, go to the final row of the table and enter the tag name in the blank text field. 
   

5. Ensure the checkbox in the “Show in Lists” column is selected.

6. Select “Add” on the right to create the tag. Once a tag is added, you can edit the tag at any time.

Color coding for Academic Year Planning

If you’d like courses with certain tags to be color-coded in Academic Year Planning, you can do so by choosing a tag color in the third column, “Show Color/Color.” 

Using a tag color will highlight all courses that have a certain tag in Academic Year Planning, as shown in the following screenshot. You can hover over the asterisk to reveal the name of the tag. This color-coding is specific to the Academic Year Planning page and will not show up anywhere else in the IPT application.

To choose your highlight color:

1. Select the line color button directly to the right of the checkbox. This will open a color picker dialog box where you can select your color using the eyedropper tool or enter an RGB color value. 
   
   
2. To finalize your tag color selection, select the checkbox in the “Show Color/Color” column. Then, select “Add” or “Update” on the right. 
   

Note: If you select the “Show Color” checkbox but do not choose a highlight color, the default color is black. Dark highlight colors are not recommended because they will make it difficult to see the course number on the Academic Year Planning page.

Can you delete tags?

You can delete tags, but it is recommended you hide tags instead of deleting them when possible. This can help your department preserve the accuracy and continuity of tag data for courses offered in past terms. 

Hide tag

When a tag is hidden, it will no longer appear in the available Tags listed on any Course page going forward.

To hide a tag your department no longer uses, go to the Manage Group page in Admin Tools and find the tag you want to hide. In the second column, “Show in Lists,” deselect the checkbox. Select “Update” on the right to save your changes.

Delete tag

To delete a tag your department no longer uses, you must first extract the tag from all existing courses that are associated with that tag. You can view all courses that are currently associated with a tag by selecting “View Assigned Courses” on the right. Then, select “Go Back” to return to the Manage Group page in Admin Tools.  

If you’ve reviewed the associated courses and still want to delete the tag, select “Remove from Courses” to extract it from the assigned courses.

Then, you can select “Delete” to delete the tag from the IPT system.

Need more help?

For more information on what you can do as an IPT administrator, refer to Admin Tools - Overview. 

For help with filtering courses by tag, refer to Timetable Planning - Overview.

For more information on Academic Year Planning, refer to Academic Year Planning - Overview.