Timetable Planning is where you can view all courses that will be offered in a certain term and update each course with planning data.

This page is similar to Academic Year Planning in terms of the tasks you can accomplish. The main difference is the view in which courses are displayed. Academic Year Planning is most useful when you need a comprehensive, easily searchable list of all courses offered in a given term. Timetable Planning is most useful when you are further along in the process of course planning, as it enables you to view courses organized by day and time, and you can check for course conflicts. 

You can access the Timetable Planning page from the IPT navigation menu on the left.

In this guide

• How are courses displayed?
  • To Do panel
  • Compare SIS data and IPT planning data
  • Highlighted Related
  • View Scheduling Preferences
• Filter courses by tag or location
• View or edit an existing course
• Need more help?

How are courses displayed?

The Timetable Planning page uses a calendar grid format to list all courses offered in a given week during an academic term. You can select a specific term from the dropdown list at the top of the page. Select “Refresh Data” to ensure the page updates after your selection.

To view independent studies, select the “Show Independent Studies” checkbox just above the timetable.

To view courses that are not associated with a specific day or time, scroll all the way to the right using the scroll bar at the bottom of the page. Courses listed in the “No Date/Time” column will generally be independent studies or asynchronous online courses. 

Any courses not offered during the selected term will be listed in the “Not Offered This Term” column on the right.

To Do panel

All courses with IPT planning data will initially be listed in the To Do panel at the bottom of the page, until they either (1) are assigned a class meeting day and time, then moved into the timetable grid, or (2) are marked as No Date/Time. 

For help with using the To Do panel, refer to Timetable Planning - Set course location (room) and time.

Compare SIS data and IPT planning data

Below “Show in Grid,” select the “Planning” radio button if you want to view IPT course planning data only. Select the “Both” radio button if you want to view both SIS data and IPT course planning data together.

In the timetable grid, please note that any courses with the letter T are listed in SIS only (T = timetable, referring to SIS). 

Courses that are not listed in SIS but have IPT planning data associated with them will be shown with the letter P only (P = planning). 

Any courses that are listed in SIS and also have IPT planning data will be shown with both P and T.

When there are differences between SIS data and IPT planning data, the course card will say "differences" at the bottom. To see what the differences are, hover over the word "differences" with your mouse to make the SIS vs. IPT comparison info appear as a tooltip.

Highlight Related

When the “Highlight Related” checkbox is selected for a course in Timetable Planning, all related items will be highlighted with a matching blue check in the checkbox. These “related items” are typically a lecture and its corresponding discussion and/or lab sections.

IPT administrators can add custom color-coding so that the background color of any related courses becomes highlighted upon selecting the checkbox. For information on how to set up this color-coding, refer to Admin Tools - Set color coding for Timetable and Academic Year Planning.

View Scheduling Preferences

Occasionally, Scheduling Preferences notes may be entered in a Course page (such as “This course needs to be on Mondays and Wednesdays”). If there are any courses with Scheduling Preferences notes, these courses will appear with an asterisk (*) next to the course number in the timetable grid view. 

You can hover over the asterisk with your mouse to make the Scheduling Preferences note appear as a tooltip. 

Filter courses by tag or location

Just above the timetable grid, there is a “Filter” radio button grouping where you can choose to filter the courses shown in the grid by tag or room location. 

Tags identify the type of course or the specific program a course belongs to. Tags are optional and must be created by your IPT administrator(s), so if you are using a new instance of IPT, you may not have tags to choose from. For more information, refer to Admin Tools - Create and manage course tags. 

To filter by tag or room, select the corresponding radio button. Once you’ve selected a radio button, a listbox will appear where you can select your filter(s). 

• To select multiple filters within one listbox, press and hold the Shift key while selecting the range of criteria you want to filter for. 

• To select multiple filters that are not in a consecutive range, press and hold the Control (or Command) key while selecting each individual filter you want to apply.

View or edit an existing course

To open a Course page, you must have Curriculum Management permissions, which can be set by your IPT administrator.

Select the specific course number you’d like to view or edit. It will be a blue hyperlink. 

Note: You must specifically select the course number link — if you select other links associated with the course, such as the instructor’s name, that will open the Instructor page rather than the Course page.

For comprehensive help on how to change or add data in the Course page, refer to the following guides:

• Course page - Add course planning data
• Course page - Mark a course for removal from timetable
• Course page - Assign an instructor or placeholder to a course
• Course page - Assign location (room) and time
• Course page - When to use Comments vs. SIS Notes

Need more help?

For help with other tasks in Timetable Planning, refer to the following guides:

• Timetable Planning - Set and check for course conflicts
• Timetable Planning - Set course location (room) and time