Approved 12-19-24

ASEC Minutes

1:00 – 3:30 p.m. Thursday, December 5, 2024

https://uwmadison.zoom.us/j/98598259734

Members Present: Aaron Crandall, Alissa Ewer, Andrew Lokuta, Albert Muniz (chair), Terry Paape, Nicole Senter, Diane Stojanovich, Nola Walker

Members Absent: Richard Barajas

Guests: Diana Harvey, Karen Massetti-Moran, Patrick Sheehan, Scott Wildman, Mary Elizabeth Woodring, John Zumbrunnen

The meeting was called to order at 1:00 p.m.

The minutes of November 21 were approved.

General Reports

Albert Muniz, ASEC Chair, reported on the recent shared governance chairs meeting to discuss issues of mutual concern and potential resolution on these matters. Shared governance groups will meet in December to continue this discussion and next steps. Albert thanked ASEC members for their feedback on the Committee Academic Staff Issues (CASI) coalition letter. This feedback was shared with letter writers and discussion of the letter is planned at the upcoming CASI fall session.

Mallory Musolf, Secretary of the Academic Staff, reported that the standing committee chairs meeting is scheduled for Friday, December 13^th.  

Liaison Reports

Andrew Lokuta reported that the Libraries CASI/Librarians’ Assembly is interested in meeting with the Secretary of the Academic Staff (SOAS) office to seek clarity around procedures. SOAS will organize a meeting to address questions.

Albert reported that the nominating committee is preparing the ASEC slate for this spring. The committee also discussed opportunities for updating the committee interest survey to expand information requested of candidates.

Alissa Ewer reported at the UW System shared governance meeting faculty and staff representatives discussed the interim institutional statements policy.

Guest: Diana Harvey, Vice Chancellor for Strategic Communication

Vice Chancellor for Strategic Communication, Diana Harvey, discussed campus’ plan to be in compliance with a new federal rule on digital accessibility. Her office is working closely with DoIT around accessibility for digital content. Additionally, the Digital Accessibility University Coordination Committee (DAUCC) has been charged to help understand compliance needs. The date for implementation is April 24, 2026. For more information, please visit: https://it.wisc.edu/academic-technology/digital-accessibility/digital-accessibility-federal-rule/. The Office of Strategic Communications redesign focuses on three areas: content strategy, brand strategy, and public affairs and institutional communications. This redesign was informed by a review conducted by the Office of Strategic Consulting. The Office of Strategic Communications is working to build capacity to formalize and help facilitate communities of practice for designers and communicators with the goal of supporting professional development and providing more guidance on best practices.

Guest: John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching and Learning

Senior Vice Provost for Academic Affairs and Vice Provost for Teaching and Learning, John Zumbrunnen, shared that the RISE website lists open RISE positions. To date, there have been 61 hires with many searches ongoing. It is important to ensure campus has the infrastructure in place to support RISE hires and their activities. Campus is working in a coordinated fashion to address infrastructure needs. Scholarly collaboration is another area that is moving towards greater coordination. This will involve addressing needs to better support emergent innovation and research areas in a more timely and efficient manner. John Zumbrunnen expressed excitement over the Student Evaluation of Teaching Policy Committee moving forward.

Guests: Patrick Sheehan, Chief Human Resources Officer, and Karen Massetti-Moran, Deputy Chief Human Resources Officer

OHR continues to prepare the HR community for the Workday transition. Workday will have a learning management system. Lynn Freeman in OHR is collaborating with colleagues across the system to have a structure in place before Workday go-live. The plan is to build out the system over time. A small list of trainings will be put into the system initially. This includes the campus mandatory compliance trainings (e.g., cybersecurity awareness training and preventing sexual harassment and sexual violence at UW-Madison). On November 15, a federal judge struck down the Fair Labor Standards ACT (FLSA) overtime rule. The July 1, 2024, and January 1, 2025, salary thresholds are no longer in effect. Campus will allow the July 1 increase to remain and the planned increase for January 1, 2025, will no longer occur.

Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointment to the Student Evaluation of Teaching Policy Committee (Crandall). Seconded. Approved.

Motion to Reconvene in Open Session (Stojanovich). Seconded. Approved.

Business

• Appointments – for vote

Motion to Appoint Andrew Hahn to the Student Evaluation of Teaching Policy Committee (Lokuta). Seconded. Approved

• Draft Academic Staff Governance Survey

ASEC discussed an updated version of the survey. The engagement and outreach subcommittee will meet with campus stakeholders to discuss demographic data collection.

• Topics for next ASEC meeting (December 19^th) guests:

Provost: VPFSA hire; SMPH and COE dean search updates; search timeline for CIO/VPIT

VCFA: How is campus strategically thinking about potential impacts to DHHS funding?; At the recent BOR meeting, there was a finance presentation that included a recent audit. What are the implications for UW-Madison in light of the audit, including next steps?; Workday: cost of workday implementation, supporting staff through the transition; how many temporary positions support workday? What will happen to these positions following workday implementation?

Meeting adjourned at 3:35 p.m.

Minutes submitted by Mallory Musolf, Secretary of the Academic Staff