Unit-Timekeeper Responsibilities

Each organization supported through the General Student Services Fund (GSSF) designates two students who supervise each paid position within the organization.

These supervisors are often referred to as Authorized Signers and undergo training to supervise and make purchases on behalf of the GSSF organization. A designated Unit-Timekeeper also approves hours for all other GSSF employees. 

Unit-Timekeepers have the following responsibilities: 

• Determine if there is work that a specific role should be doing.
• Monitor the budget and makes sure that hours are available to pay for any work that is submitted to the payroll system.
• Verify that hours submitted reflect work that has observably been accomplished. 
• Work with employees to make sure they are adhering to wage policy and correctly entering their hours into Workday. 

While individual employees may take the initiative when working on their projects and goals, no student employee sets or approves their own workload, and no employee is entitled to funds that are not present in their organization's budget. 

Employees within the General Student Services Fund are responsible for monitoring the hours available to them in their budget. Being unaware of a position’s available hours is never an excuse for over-drawing that position’s funding. 

If you have questions on your role as a Unit-Timekeeper, having difficult conversations with employees, or any other questions, comments, or concerns, contact the GSSF Program Specialist or ASM Funding Advisor.