Box shared links are used to provide quick view and/or download access to files and folders, and can also be used to grant access to files for users who do not have their own Box accounts. Choosing the correct permission for shared links is important for ensuring that your files can only be accessed by the correct people.

Default Permission Settings

Prior to April 17, 2024 the default permission for any new Shared Link was "People with the link". This is also referred to as an Open shared link because anyone with a link can access the file or folder without logging into Box. After April 17, 2024 the default permission will be "Invited people only", which restricts sharing to only those people who have been invited as collaborators and it requires that people authenticate to Box before they can access the file.

Modifying Shared Link Permissions

To change the basic access for an individual shared link:

1. Hover over the File or Folder that you would like to change Shared Link Permissions and click the Link button (paper clip shape). The image shows a shared folder but the same steps apply to a shared file.

   

2. If you have never changed the default setting, the permission menu is likely labeled "People with the link". Click on People with the link. A second pop-up menu will open.

   

• To disable shared links for the item, click the Shared link is created switch so that it switches off.

• To make the item accessible only to users who are listed as collaborators in the folder, select Invited people only.

• To make the item accessible to only UW-Madison Box account holders who possess the link, select People in your company.

• To make the item accessible to anyone with or without a box account, select People with the link.