UW-Madison Box - Change Shared Link Permissions

This document describes how to change permissions on a Box Shared Link. These instructions assume you are using the Box Web Application.

Important: Box does not provide any way for you to make bulk updates to file or folder shared link permissions. If you want to change permissions you will need to edit the shared link for each file or folder individually following the instructions below.

Box shared links are used to provide quick view and/or download access to files and folders, and can also be used to grant access to files for users who do not have their own Box accounts. Choosing the correct permission for shared links is important for ensuring that your files can only be accessed by the correct people.

Default Permission Settings

Prior to April 17, 2024 the default permission for any new Shared Link was "People with the link". This is also referred to as an Open shared link because anyone with a link can access the file or folder without logging into Box. After April 17, 2024 the default permission will be "Invited people only", which restricts sharing to only those people who have been invited as collaborators and it requires that people authenticate to Box before they can access the file.

Modifying Shared Link Permissions

To change the basic access for an individual shared link:

  1. Hover over the File or Folder that you would like to change Shared Link Permissions and click the Link button (paper clip shape). The image shows a shared folder but the same steps apply to a shared file.

    Outlined link icon
  2. If you have never changed the default setting, the permission menu is likely labeled "People with the link". Click on People with the link. A second pop-up menu will open.

    Arrow pointing to the "People with the link" buttonA dropdown menu with options "People with the link", "People in your company", and "Invited people only"
  • To disable shared links for the item, click the Shared link is created switch so that it switches off.

  • To make the item accessible only to users who are listed as collaborators in the folder, select Invited people only.

  • To make the item accessible to only UW-Madison Box account holders who possess the link, select People in your company.

  • To make the item accessible to anyone with or without a box account, select People with the link.

Keywordsbox.com box.net dropbox uwmadison accounts shared links options change changing modifying update updating open access authorization domain company remove disable restrict collaborators external users bulk   Doc ID136557
OwnerJeannine B.GroupBox
Created2024-04-03 15:27:30Updated2024-04-09 11:40:47
SitesBox, DoIT Help Desk
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