An index to CAE filespace articles
This article is intended as a one-stop shop for articles pertaining to CAE filespace.
You can click on the panels below to expand the related article. Links to each individual article are included below.
Filespace
Alternatively, you can trying moving some of the files to a flash drive or other storage media.
Look for the "View Coursespaces" link (if you do not see this, you do not have access to any coursespaces).
You can also access your coursespaces directly via: https://spaces.my.cae.wisc.edu/coursespace
In the "Groupspaces" information area, you will have the following options if you have management access to the coursespace:
- "Add Groupspaces" - if you have not reached your maximum groupspaces, you may add more here.
- "Membership Mgmt" - you may manage groupspace membership here by adding and removing accounts, including a list of the course roster for selection.
- "Groupspace(s) Quota Mgmt" - you may update the quota for each groupspace here, either individually, or all at once.
Maximum allowed disk space
First thing, how much disk space do you have anyway? Here is a general rule of thumb:
- When a CAE account is created, it is given a base allotment of 4 GB.
- College of Engineering undergrads and grad students are given additional 21 GB (25 GB total).
- CoE faculty/staff get an additional 46 GB to the base allotment (50 GB total).
- Other factors that affect allotment include special course requirements and purchased disk space.
Checking current vs. maximum disk usage
Although there are a few ways to check your disk space from Windows and Linux machines, CAE suggests checking from your CAE account page.This is the easiest way, just access this link from any computer: https://account.my.cae.wisc.edu/disk
Emptying Trash
One useful tool is Windows Trash Analysis, great for clearing clutter. Unless your trashed files (Recycle Bin in Windows) are emptied, they still count against your disk quota.
To find large files in your file space, please refer to KB article [Link for document 17845 is unavailable at this time.]
Checking Disk Quota and Usage
There are a few ways to check available and used disk quota. Detailed information can be found in here.
Reducing disk quota
There are several ways to delete your unnecessary files from your files space:
1) log in to CAE Windows machines and delete all the files that you won't need.
2) go to https://myfiles.cae.wisc.edu and log in using your CAE log in and password and delete files from there.
Note: if you are trying to access this page outside the campus, you need to be connected to VPN first.
Note: if you are trying to access this page outside the campus, you need to be connected to VPN first.
3) use Linux machines to open up Terminal, and remove files using "rm file_name" command.
After deleting files, make sure that Recycle Bin is also emptied. Please allow system to update and reflect the changes, it will take about 30 mins. Re-check disk space usage.
If that doesn't clear up enough space, you can move files to DoIT's Box service.
Reducing disk quota after grace period passed
There is a 7 day grace period given to access your files safely and get the account under disk quota. Moving files is restricted after this period passed. If your filespace is grossly over quota, you will not be able to move files at all. The grace period will not apply. You must delete files until your account is below quota.
First thing you can do is empty the Recycle Bin and see if it brings the account under the quota, if it is delete files as outlined in above instructions.
If not, there are couple options to chose from:
1) use Linux machines to empty the trashcan in the Gui, or open up Terminal, and remove files using "rm file_name" command.
2) if using windows file explorer, highlight the files you wish to delete, and press Shift+Delete which will lead to "permanent" deletion of files.
If you still have problems with deleting files and going under the quota, contact CAE Help Desk.
When you are in a CAE Windows lab, your files can be found on your I drive. In CAE Linux labs, this same space will be your default home directory.
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These instructions help you access your files from computers outside CAE labs.
**Note you can only reach your network drive from any UW-Madison campus wireless network, or the Engineering or WiscVPN. Details on how to connect to the Engineering VPN here: Installing and Connecting to VPN. If you have not yet activated your Engineering VPN, please follow the instructions here: Activating VPN Access**
How to map your CAE home directory
- Windows
- Open "File Explorer" (Folder Icon in taskbar, otherwise under start menu)
2. Right Click "This PC" on the sidebar and click "Map network drive"
3. In "Drive:" enter any available letter
4. In "Folder:" enter \\files.cae.wisc.edu\[login_name_first_initial]\[login_name]. (For example, for the account johndoe, the path is \\files.cae.wisc.edu\j\johndoe.)
Please check the "Connect using different credentials" box to make sure you can sign in with your CAE credentials. If you only want to have to do this once, choose the checkbox "Reconnect at sign-in."
5. When prompted for your login name and password, be sure to use your CAE login, with the ENGR domain specified before. It should look like: ENGR\johndoe
6. Click "Finish."
- MacOS X
- From Finder, press Command+K
- Enter the path to your directory: files.cae.wisc.edu/[login_name_first_initial]/[login_name]
- Click "Connect"
- Enter your CAE login and password, with the ENGR domain specified, e.g. ENGR\johndoe, and click "OK"
- The drive is now mounted, however it will disappear when you reboot. To enable persistence do the following:
- Go to System Preferences from the Apple menu
- Click on "Accounts" then "Login Items"
- Click the + button to add another login item
- Locate the CAE drive you just added, and select "Add"
- Exit out of system preferences
You can see how much disk space you have available, and view a detailed analysis of the files in your Unix/Windows home directory, on the CAE My Account page under "Disk Space".
File Recovery in Windows:
The CAE uses a Windows utility called "Previous Versions" which is used for file recovery in case of accidental loss or deletion. To restore from these stored files, follow these directions:
The CAE uses a Windows utility called "Previous Versions" which is used for file recovery in case of accidental loss or deletion. To restore from these stored files, follow these directions:
- Select the folder where the file used to be. Right-click and select "Properties."
- 2. Click on the tab labeled "Previous Versions."
- 3. Option 1: Here, click on the date you want to recover from, and click on "Open."
- Then, you can find the specific file you want to restore, right click on it, and click "Undo Delete."
Option 2: Restore all files from a specific date. Click on the date you want to restore and click "Restore." Another window will pop up asking for confirmation that you want to restore the previous version.
Connecting your Filespace to CAE lab Machines
Kumo is a program that allows you to map your cloud based storage drive to a lab computer or XenApp. Developed by Indiana University, it is simple to use and eliminates the need for portable storage devices. Setup is easy, just authorize your storage accounts, and they’ll show up just like a network drive within XenApp or on any lab computer station. Unfortunately, this service is only available on lab computers and through XenApp.
Kumo can be linked to UW Box, UW Google Apps and UW OneDrive. While you can link personal accounts with Kumo, keep in mind that personal accounts are not approved for storage of institutional data. If you have not set up your UW accounts, you will need to do so before you can link them with Kumo.
You can learn more about Kumo from the FAQ.
When you log onto a CAE lab machine, you should see a small window for your storage setup.
Click on Setup to get started, or go to kumo.engr.wisc.edu, click on the "Log in" button and enter your CAE credentials.
Next, choose which available online service(s) you wish to map to your computer.
Click "Authorize". You will be taken to the log in screen for that service. Each service may have a slightly different log in procedure. This example is for Box.
Enter you NetID credentials (These services are tied you your UW account, not CAE account). You may need to enter your email in the netid@wisc.edu format.
Once your credentials are entered, Click "Grant Access to Box".
Your cloud account should now show up as network storage.
Groupspace
Student orgs
Coursespace
Getting to your Coursespaces
Login to my.cae.wisc.edu and click the "Groupspace" link in the left navigation.Look for the "View Coursespaces" link (if you do not see this, you do not have access to any coursespaces).
You can also access your coursespaces directly via: https://spaces.my.cae.wisc.edu/coursespace
Managing your Coursespaces
If you have access to any coursespaces, you will see them listed with relevant information. Click on the coursespace's link to view more details.In the "Groupspaces" information area, you will have the following options if you have management access to the coursespace:
- "Add Groupspaces" - if you have not reached your maximum groupspaces, you may add more here.
- "Membership Mgmt" - you may manage groupspace membership here by adding and removing accounts, including a list of the course roster for selection.
- "Groupspace(s) Quota Mgmt" - you may update the quota for each groupspace here, either individually, or all at once.