NutriSci Employee Onboarding Worklist

Not all steps are required for all new hires. Some items are dependent on the role of the new hire (undergraduate staff, graduate/post doc staff, staff, instructional, PI, proctor, etc.). The party generally responsible for the task item will be listed parenthetically after each item, should any questions arise.

• Background check. (Departmental Administrator)
• JEMS Hire request sent to CALS HR. (Departmental Administrator)
• Send appointment letter. (Departmental Administrator)
• Funding and TL security (if applicable) entered into HRS. (Departmental Administrator)
• Process immigration status paperwork (if applicable) through the Office of Human Resources Immigration Services. (Departmental Administrator)
• Set up employee in HireRight for I-9. (Administrative Assistant)
• Obtain campus authorization and direct employee to obtain a UW Photo ID card. (Departmental Administrator)
• Complete and submit health insurance forms or sign up for Benefits 101 (linked from appointment letter and completed online). (Departmental Administrator/employee)
• Activate NetID by visiting the NetID Activation Portal (employee cannot complete this step without a UW Photo ID card). (employee)
• Verify I-9 documentation. (Administrative Assistant)
• Complete New Employee Forms online via the link provided in the appointment letter. (employee)
• Issue phone line and number. (Departmental IT)
• Identify and set up computer for employee use. (Departmental IT)
• Nutrisci/AD account integration for user, computer, and group permissions. (Departmental IT)
• Add employee ID to relevant departmental distribution lists (does not apply to undergraduate workers unless specifically requested). (Departmental IT)
• Add employee email to the copy machine address book (does not apply to undergraduate workers unless specifically requested). (Departmental IT)
• Issue keys and collect key deposit. (Administrative Manager)
• Explain the transportation and parking application process. (Departmental Administrator)
• Update web directory, bio, and photo. (Departmental IT for staff/faculty; Graduate Program Coordinator for grad/postdoc)
• Update census, directory, and key tracking. (Administrative Manager)
• Order business cards, if applicable. (Administrative Manager)
• Provide links to the campus map, free campus bus schedules, and directions for signing up for WiscAlerts. (front office - Rm266)
  • Campus Map
  • Route 80 Campus Bus Schedule
  • WiscAlerts Signup
• Go over HRS time entry or monthly leave reports. (PI/Supervisor)
• Schedule pertinent training for University applications, security, equipment, and special access. (PI/Supervisor)
• Provide an overview on connecting to email, printers, shared drives, VPN, and the voicemail portal, as needed. (Departmental IT)