How to reserve the Education building Cold Room in EMS

Instructions for reserving the Education building's Room 451 Cold Room

How to reserve the Education building Cold Room

  1. Log into EMS by visiting

  2. Click on the left button for “UW-Madison Faculty, Staff, & Students” to login with your NetID Login with NetID

  3. Click on “Create A Reservation” on the left side of the screen Create Reservation Button

  4. You should see an item called “Cold Room Reservation” under “My Reservation Templates.” Click on “book now” next to the Cold Room Reservation. If you don't see the cold room reservation option, send an email to Click Cold Room Book Now

  5. Enter the date and times you would like to reserve the room on the left side of your screen and click search Search Parameters

  6. The search results will show the availability of the room during the time you selected. If you need to adjust your reservation, make the changes under the “Date & Time” box from step 5. Click the green “+” icon next to “451 Cold Room” to add the reservation to your cart Add the reservation to cart

  7. If specified date & time overlap with an existing reservation, you can see that in the availability results and the system will not allow you to add the reservation until you select a date & time slot that does not overlap with another reservation Conflict Example

  8. Enter the number of attendees and click “add room”. Note: you are only able to enter 1 because the cold room is restricted to single-use only according to IES/NCES security requirements Number of Attendees

  9. After you’ve added the reservation to your cart, click the blue “Next Step” button at the top of the screen Advance to next step

  10. Add the event details for your reservation by providing your name and event type, then click the green “Create Reservation” button at the bottom of your screen Add event details

  11. After booking your reservation, you can download a calendar file to add this reservation to your calendar program (e.g. Outlook) or modify the reservation details. Note: these reservations do not require approval and are immediately confirmed upon submission

Keywords:ems cold room coldroom education builing research restricted NCES IES clean room cleanroom   Doc ID:109742
Owner:Jackson K.Group:School of Education
Created:2021-03-18 11:10 CDTUpdated:2021-03-18 11:25 CDT
Sites:School of Education
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