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Updating Inactive/Active Space Status

Steps for updating the active/inactive status of a space in the EMS client.

Spaces in the EMS client can be made inactive and active for several reasons including but not limited to:

  • The space becomes an assigned space rather than a reservable space.
  • The space isn't available for reservation due to issues related to equipment, technology, other administrative use, etc. 
  • The space is awaiting furniture, technology, etc. 

Note: Making a room inactive (rather than deleting it), is best practice and the inactive status will remove a room from a process template and for all users of related groups. For more information about these terms, review the EMS Administrative Terms document. 


Updating a Space Status to Inactive

After logging into the EMS desktop client: 

  • After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.

Screenshot of EMS client room window menus

  • In the "Rooms" window:
    • Select the preferred "Building" from the drop-down menu near the top of the window.
    • Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.). 
    • Select/highlight the room to update.
    • Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).

Screenshot of EMS client locating room window

  • Select/check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
  • Select the "OK" button in the lower right-hand corner. 
  • Select the "Yes" button in the pop-up "Remove References" confirmation window that appears. 

Screenshot of EMS client room inactive status update

  • The room is now inactive and will no longer appear on the list of rooms available in that building. 

Updating a Space Status to Active

After logging into the EMS desktop client: 

  • After logging in to the EMS client, select the "Configuration > Facilities > Rooms" menu options.

Screenshot of EMS client facilities room menu

  • In the "Rooms" window:
    • Select the preferred "Building" from the drop-down menu near the top of the window.
    • Deselect the "Active" box (this will automatically select the "Inactive" box) in the "Show" menu on the right-hand side of the menu. 
    • Optional: Enter keyword text into the "Filter" field text box at the top right-hand area of the window to filter the resulting list by division/department name or space type (i.e. huddle, conference, workstation, etc.). 
    • Select/highlight the room to update.
    • Select the "Edit" button from the right-hand side of the window (which may take up to 20 seconds to load).

Screenshot of EMS client inactive room list

  • Deselect/un-check the "Inactive" box in the lower left-hand corner of the "Rooms" tab.
  • Select the "OK" button in the lower right-hand corner. 

Screentshot of EMS client room activation window

  • The space will then be added to the available list of spaces available within the building. 


Keywordsactive, inactive, deleting, delete, room, remove, space, status, updating, update   Doc ID116792
OwnerJenee J.GroupFacilities Planning & Management
Created2022-02-15 14:43:49Updated2022-02-15 17:27:01
SitesFacilities Planning & Management
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