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Accessing ARROW for Administrative Personnel at UW-Madison NOT Engaged in Human Subjects Research
How to grant access to an application for administrative personnel ONLY.
Who are administrative personnel at UW-Madison/UW Health/Madison VA not engaged in human subjects research?
Administrative personnel NOT engaged in human subjects research who are affiliated with UW-Madison/UW Health/Madison and who may need access to studies in ARROW include financial or departmental administrators.
How do administrative personnel access ARROW?
Anyone wanting to access ARROW needs a NetID and password. See Accessing ARROW and the NetID Process for guidance on how to obtain and activate a NetID.
How can administrative personnel access studies in ARROW after they have a NetID and password?
For administrative personnel not engaged in human subjects research, study teams must do the following to grant them read-only access to the study:
- The study team must ensure that the administrative personnel are indeed NOT engaged in research and no IRB approvals are required. Study teams are encouraged to consult with the IRB office when making this assessment.
- After a study team confirms that the administrative personnel are not engaged in research, the study team can use the Edit Administrative Access activity to allow the external personnel access to their study.
NOTE: Do NOT use the Personnel Change form to add administrative personnel NOT engaged in human subjects research. Do NOT list these personnel as key personnel in the IRB application.
How does the Edit Administrative Access activity work?
The Edit Administrative Access activity is available in the study workspace at any point in the IRB review process. Study teams can click on the Edit External Personnel activity and search for the administrative personnel they wish to grant read-only access to the study. After the study teams adds that person and completes the activity, the person selected will be able to have read-only access to that study in ARROW. These administrative personnel will NOT be able to edit the application or receive email notifications.
Can administrative personnel ask someone besides the study team to grant them access to study?
No. Only study teams can grant administrative personnel access to their studies.
When is IRB approval needed for using the Edit External Personnel activity for external personnel NOT engaged in research?
IRB approval is typically not needed to allow external personnel NOT engaged in human subjects research access to a study in ARROW. Study teams are strongly encouraged to contact the IRB office if they have any questions about whether external personnel are engaged in research for that study.
Please note that the process
for accessing ARROW and the need for IRB approvals differs for external
personnel engaged in human subjects research. Please see the following FAQ for