Topics Map > Budget & Finance > 131 Programs
L&S Budget Build: Supplies & Expenses and Student Hourly allocations
The deadline to update budgets for Supplies & Expenses and Student Hourlies for fiscal year 2025 was March 4, 2024. The instructions are archived below.
Fiscal year 2025 instructions
Documents & deadlines
Note: if no changes are needed, this template is not required.
- Download the Supplies & Expenses and Student Hourly template from the KB:
- Example: Update S&E and Student Hourly – Example (updated 2/19/24)
- Blank: Update S&E and Student Hourly – Blank (updated 2/19/24)
- Note: as this template is not required, the Budget Office did not load copies to Box.
- If multiple funds need updating, complete one document per fund.
- Upload to ‘Return’ folder in Budget Box folder by 3/4/24
- Budget Office Folder / Annual Budget Process / FY25 / Return Documents
Instructions
- If no changes are needed / no action is taken, the amount from FY24 will continue into FY25.
- If there are any changes needed, download the update template, and complete one document for each department ID that needs to be updated.
Reminder: this is a “best guess” budget and not a set/firm commitment on how the dollars will be spent in the upcoming fiscal year.
Spreadsheet Instructions
Download the template from the link above. The template must be downloaded from the links above; there is not a copy in Box.
| Program Name |
Name of department / program |
|---|---|
| Funding String |
List the funding string of the 131 account, typically 131-A48##06 |
| Ongoing Budget Build Allocation |
Annual allocation to the Supplies & Expenses and Student Hourly Fund |
Student Hourly
List the overall student hourly salary estimate for the year. The spreadsheet adds a 18% fringe estimate.
Supplies & Expenses
List your estimate for the upcoming fiscal year per category. This is a “best guess” budget and not a set/firm commitment on how the dollars will be spent in the upcoming fiscal year.
Subcategories
- Travel/training/recruitment
- Services
- Supplies
- Maintenance/repairs
- Misc. expense
- Capital
- Equipment
Summary (no entry)
This field compares your resources vs. the planned distributions.Next Steps
The L&S Budget Office will review your documents and reach out if there are any questions. If you need to make changes after uploading your file to Box, please email Mary Beth Roberts. Do not upload additional copies of the spreadsheet after uploading.
Contacts for L&S Administration
- Mary Beth Roberts: marybeth.roberts@wisc.edu or Teams chat
- James Hovland: james.hovland@wisc.edu or Teams chat
- Kesha Weber: kesha.weber@wisc.edu or Teams chat